Administrative Associate III

Job Title

Administrative Associate III

Agency

Texas A&M University

Department

Dean Of College Of Architecture

Proposed Minimum Salary

$17.50 hourly

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Administrative Associate III performs daily office support activities to ensure efficiency and effectiveness for the Office of the Dean in the College of Architecture. Promotes a respectful, positive, and welcoming environment. Maintains professional staff and client relationships.

What You Need to Know

Pay: $17.50/hourly

Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.  

Opportunities to Contribute

Clerical

• Performs daily office support activities to ensure efficiency and effectiveness for the office. Greets visitors, answers and screens calls, provides general information and referrals and tracking and answering email in a professional and respectful way.

• Supports staff and/or administration with general operations tasks. Including travel arrangements and entering pre and post travel information and expenses for requests and reports.

• Provides technical information regarding administrative procedures, services, or programs.

• Performs word processing, desktop publishing, presentation, spreadsheet, and data management activities. May create surveys and track responses (Qualtrics or Google Forms).

• Prepares, modifies, and verifies documents. Performs editing and proofreading with a high level of accuracy.

• Makes arrangements and provides logistical support for meetings, appointments, conferences, and events. Includes scheduling conference rooms, setting up video conferences, ordering food and providing support during and after events.

Office Maintenance

• Assists with coordinating office supply inventory and equipment maintenance. Orders College of Architecture swag. May deliver, pick up, documents, supplies, equipment, or materials.

  Maintains a variety of administrative records. May update website for college and maintain contact lists, org charts, various logs (golf cart, phone, email) and assist with records retention management.

• Ability to walk and drive golf carts between buildings to transport people, correspondence or objects from one building to another.

• Performs mail services including receiving, sorting and routing.

• Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.

Student Worker Supervision

• Coordinates activities and assigns work to student workers and support staff.

• Participates in the hiring training, and supervision of student workers.

Qualifications

Required Education and Experience

• High school graduation or any equivalent combination of education and experience.

• Three years of experience in general office or clerical work.

Preferred Experience

• One year of customer service experience.

• One year of receptionist experience.

Knowledge, Skills, and Abilities

• Ability to work with sensitive information and maintain confidentiality.

• Working knowledge of word processing, spreadsheet, and database applications.

• Strong verbal and written communication skills.

• Strong interpersonal and organizational skills.

• Maintains professionalism and composure.

• Ability to be proactive.

• General office skills, competency with technology and digital applications, and attention to detail.

• Ability to multitask and work cooperatively with others.

Who We Are

The Texas A&M College of Architecture offers undergraduate and graduate professional programs to prepare individuals to enter the professions of architecture, landscape architecture, construction management, urban and regional planning. The planning, design and construction of the world’s buildin