Human Resource Services Operations Specialist (Administrative Analyst/Specialist - Exempt I)

Job Title

Human Resource Services Operations Specialist

Classification

Administrative Analyst/Specialist - Exempt I

Auto Req. ID

559800

Salary Range

Classification Range $5,274 - $7,684 per month

(Hiring range depending on qualifications, not anticipated to exceed $5,274 - $5,878 per month)

Work Schedule

Monday - Friday, 8:00 AM - 5:00 PM

Why CSUF

California State University, Fullerton (Cal State Fullerton) is a leading public university committed to student success, academic excellence, and inclusive excellence. The university fosters a collaborative environment that supports teaching, research, and service while promoting innovation and professional growth. Cal State Fullerton is both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution, and a recipient of the Seal of Excelencia (2021 and 2024) from Excelencia in Education. Joining Cal State Fullerton means becoming part of a community dedicated to advancing student achievement, career success, and economic mobility.

Department

The Division of Human Resources and Inclusive Excellence is committed to the mission of meeting the needs of a multi-cultural campus community. Our highly qualified team of professionals is focused on providing human resource services and supports the University's goal to recruit and retain a high-quality faculty and staff. We seek an exceptional individual to join our Human Resource Services team as the Human Resource Services Operations Specialist (Administrative Analyst/Specialist - Exempt I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Duties and Responsibilities

Reporting to the Assistant Vice President for Human Resource Services, the Operations Specialist provides comprehensive, confidential executive-level administrative, operational, project, and communications support. Serves as a trusted partner to the Assistant Vice President by managing executive operations, coordinating strategic initiatives, overseeing department communications, and supporting the efficient administration of Human Resource Services (HRS).

The Operations Specialist independently manages the Assistant Vice President's calendar, coordinates meetings and special events, monitors budgets and purchasing activities, supports departmental projects, and develops internal and external communications. The position serves as a central point of coordination for Human Resource Services, ensuring operational efficiency while maintaining a high level of discretion in handling confidential and sensitive information.

The Operations Specialist maintains broad knowledge of Human Resource Services functions, applicable employment regulations, CSU policies, collective bargaining agreements, and campus procedures to effectively interpret policy, resolve operational issues, and support division-wide initiatives. The Operations Specialist conducts research, analyzes data, develops recommendations, and contributes to the implementation of campus and CSU programs and strategic priorities.

The position requires exceptional organizational, analytical, communication, and project management skills; sound judgment; political acumen; and the ability to manage multiple competing priorities in a fast-paced, technology-driven environment. The Operations Specialist establishes and maintains collaborative working relationships with campus leadership, faculty, staff, students, the Chancellor's Office, external agencies, and community partners. Serves on university and systemwide committees and performs other duties as assigned.

Essential Qualifications

Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices, or programs plus two years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, techniques applicable to the program or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusio