Administrative Assistant 4
Northrop GrummanAbout the role
Description
At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.An organization within Northrop Grumman’s Intelligence Sensing division, AOA Xinetics (AOX) is a leading supplier of complex electro-optic and photonic systems and subsystems that control and manipulate light waves for a variety of applications. We are seeking an Administrative Assistant 4 to perform a diverse set of complex assignments and tasks that requires initiative and independent judgement. The position will be located in Devens, MA.
This role is 100% on-site.
Learn more about AOX at https://www.northropgrumman.com/who-we-are/aoa-xinetics
Primary Responsibilities include:
Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts
Make domestic and international business travel arrangements, process documentation as required and process expense reports in a timely manner for assigned staff
Support reporting and presentation requirements. Collect, compile, prepare draft documents, plan and schedule reviews, and facilitate complete and timely submissions
Handling details of a highly confidential and critical nature
Develop, format and distribute communications from leadership with support from a subject matter expert
Operating independently to meet requirements of leadership team
Proactive support in executing day-to-day pop-up related items that facilitate the ability to meet business requirements
Attend staff meetings, publish agendas and follow-up on action items
Arrange and execute support for a variety of internal and external on-site meetings and events, including conference room reservations, set up, and catering
Respond to a wide variety of employee requests, provide direct support and/or resource referrals as appropriate
Receive, sort, and deliver incoming mail; facilitate outgoing mailings and the shipping of business items
Provide inventory oversight and ordering/purchasing support for office supplies
Support special projects as assigned
Provide back-up support for other administrative staff as needed
Basic Qualifications:
High School Diploma and 6 years of relevant experience in the administrative professional field or Associate's Degree and 4 years of relevant experience in the administrative professional field OR Bachelor's degree and 2 years of relevant experience in the administrative professional field
Strong interpersonal, communication and organizational skills
Proactive, with the ability to anticipate needs of your assigned clients and the business
Highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities
Strong ability to multi-task with competing priorities in a positive manner
High proficiency in MS Office Suite (Word, Excel, Outlook and PowerPoint)
Attention to detail with experience proofreading and correcting documents for grammatical and spelling errors
Demonstrated ability to manage multiple administrative projects and initiatives
US Citizenship required
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