Temporary Administrative Associate - Texas Global- (UTEMPS)

Job Posting Title:

Temporary Administrative Associate - Texas Global- (UTEMPS)

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Hiring Department:

UTemp Pool

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Mar 27, 2026

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Temporary assignments may be filled at any time; only competitive applicants selected will be contacted and provided with instructions on the continued application process.  Please no phone calls or emails. The projected end date for this temporary assignment is March 27th, 2026.

Purpose

Provide administrative support for international student and scholar programming and initiatives. Assist with and participate in the implementation of events and provision of front desk services for the international population. Work as a highly functioning, collaborative member of the intercultural programming and initiatives team and International Student and Scholar Services (ISSS) as a whole.

Responsibilities

• Provide daily administrative support for international student and scholar programs, including scheduling, document preparation, and managing shared inboxes and communications.  Assist with planning, coordinating, and executing events, workshops, and orientation activities for the international student and scholar community.  Support budget tracking and reconciliation tasks, such as processing reimbursements, organizing receipts, and maintaining financial records.  

• Maintain organized digital and physical files, update internal databases, and help ensure smooth daily operations of the ISSS office.  Occasionally, staff the front desk by welcoming visitors, answering phone calls and emails, directing inquiries, and ensuring excellent customer service to students, scholars, and campus partners.  Other duties as assigned: Collaborate closely with the intercultural programming team and ISSS staff to support ongoing projects and contribute to a positive, supportive office environment.

Required Qualifications

Bachelor's degree, one year of experience at the Administrative Assistant level, or high school graduation or GED, and five years of clerical experience. Strong organizational, record-keeping, and documentation skills. Successful experience in planning and organizing multiple projects simultaneously. Excellent customer service skills. Demonstrated proficiency working in a fast-paced environment. Ability to work both individually and as part of a team. Effective verbal and written communication skills to work effectively with populations representing different backgrounds, life experiences, and abilities. Demonstrated adaptability with the use of various platforms in the performance of office functions.  Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Intermediate skills in Microsoft Office Suite (i.e., Word, Excel, PowerPoint, Outlook) and beginner-level skills with web design software. Experience living or studying abroad.

Hourly Rate

$22.00

Working Conditions

• Attire: Business Casual

• Standard Office Environment, Use of manual dexterity, Repetitive use of keyboard at a workstation

Work Shift

• Hours per week - 40

• The work hours are from 8:00 a.m. to 5:00 p.m.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigatio