Senior Real Estate Records & Portfolio Specialist

This role requires the ability to work lawfully in the U.S. without employment-based immigration sponsorship, now or in the future.

Are you ready to play a pivotal role in managing Spectrum’s expansive real estate portfolio? As a Senior Real Estate Records & Portfolio Specialist, you'll support the management of lease abstractions, critical dates, and financial aspects such as landlord invoices and reconciliation audits. You'll ensure data integrity and consistency, aiding strategic real estate decisions. This role involves collaborating with Corporate Services, business stakeholders, legal counsel, and maintaining relationships with attorneys, landlords, and third-party consultants to support real estate initiatives.

• Provide comprehensive property and lease administration services 
• Assist in designing and reviewing monthly/quarterly reports 
• Train new Lease Specialists and interpret complex lease documents 
• Conduct rent analysis and process rent payments 
• Manage vendor/landlord relationships and resolve issues 
• Review landlord reconciliation statements and tax calculations for accuracy 
• Manage data entry of lease documents and track critical dates 
• Draft landlord notices and coordinate legal review for transaction documents 

• Office environment 
• Some travel may be required (approximately 10%) 

• Bachelor’s in real estate related field, or business administration, or paralegal studies, or equivalent work experience 

• 4+ years real estate experience 

• Ability to read, write, speak and understand English  
• Prior experience with using a lease administration database  
• Proven ability to interpret complex commercial lease language  
• Proven customer service skills to include handling escalated situations  
• Advanced mathematical, financial, and analytical skills  
• Demonstrated oral and written communication skills  
• Demonstrated organizational skills and attention to detail 
• Proven ability to work independently and within a team to build relationships and interact effectively with business partners  
• Ability to multi-task, work successfully under pressure and effectively manage time and workload  
• Advanced proficiency in Microsoft Office (Word, Excel, and Outlook) with the capability to master company specific databases / programs

Preferred Qualifications 

• Experience working in a corporate real estate, telecommunications, or similarly complex portfolio environment
• Experience reading and abstracting leases, amendments, estoppels, SNDA, legal notices
• Experience reviewing CAM/Operating Expense reconciliations, real estate tax, and insurance charges
• Experience with invoice processing, accounts payable coordination, and rent payment administration
• Experience reviewing data and preparing ad hoc reports for leadership
• Advanced proficiency in Excel, including functions such as pivot tables, lookups, and data analysis
• Experience with lease administration and real estate platforms such as CoStar, Visual Lease, MRI, Yardi, or similar systems
• Ability to manage large volumes of records and time-sensitive critical dates with a high degree of accuracy

 

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Here, our employees don’t just have jobs, they're building careers. That’s why we offer a comprehensive pay and benefits package that rewards employees for their contributions to our success, supporting all aspects of their well-being at every stage of life.


A qualified applicant’s criminal history, if any, will be considered in a manner consistent with applicable laws, including local ordinances.

This job posting will remain open until 2026-08-23 11:00 PM (UTC) a