Business Coordinator - Galveston Care Management (Onsite)

Minimum Qualifications: 
Associate degree or equivalent and 2 years of office related experience.

Job Summary: 
To manage, coordinate, and directly support the administrative, business management, and/or staff activities within a process/department.

Job Duties:
Financial related tasks 

• Serves as Accountable Property Officer for the Process/Department maintaining property accounting records including the acquisition of new or disposal of obsolete equipment and conducts annual physical inventory of capital equipment. 
• Assists in the development of Process budget. 
• Monitors current status of the Process budget including income and expenditures. 
• Reconciles Process accounts comparing entries on ledgers with invoices, journal vouchers, and purchase orders to verify accuracy of posting and receipt of payment for services provided by the Process. 
• Identifies variances in expenditures and reports to customers as appropriate. 
• Coordinates the process’ accounts receivable and posting revenues. 
• Maintains detailed reports and records of accounting data. 
• Assists in the preparation of detailed financial, statistical, and annual reports. 
• Assists in the preparation of comparative analysis reports and statements reflecting variations in the expenditures and revenues. 
• Assists in conducting cost studies regarding the process’ charge structure/billing system. 
• Coordinates and processes employee travel arrangements and reimbursements ensuring compliance with current UTMB Travel Guidelines. 
• Process requisitions for routine, non-routine, and capital equipment purchases in accordance with current UTMB procurement rules and guidelines. 
• Coordinates and processes employee business expense reimbursements ensuring compliance with current UTMB policies and procedures. 

Software related tasks 

• Types finished copies of correspondence and reports from speedwriting or shorthand notes, Dictaphone machine, or rough drafts.
• Types routine, complex, and/or confidential documents utilizing a typewriter, word processor, or specialized computer software package (e.g., presentations, flow charts, etc.) 
• Composes correspondence and memorandums in appropriate business letter format. 
• Proofreads all completed assignments for grammar, format, and structure. 
• Creates, maintains, and manipulates databases and spreadsheets. 
• Initiates action plans to develop skills and knowledge to stay current with evolving office technologies & work demands. 

Clerical tasks – filing, scheduling, reporting, etc. 

• Develops area/process office record keeping systems. 
• Compiles data for necessary reports and develops reports that are user friendly. 
• Schedules, coordinates, and organizes appointments, meetings, and rooms. 
• Coordinates meeting notifications and prepares agendas. 
• Files process/area records, reports, correspondence, and other documents maintaining files in accordance with the current Record Retention Schedule. 
• Performs miscellaneous clerical tasks, such as making copies, filing, faxing information, and maintaining area bulletin boards. 
• Sorts, stamps, and distributes incoming mail and prepares outgoing mail. 
• Serves as liaison with other Processes/Departments and agencies regarding inventory control, building services, equipment