Program Assistant

Under the general direction of the Program Manager SSAII and C-STEMM, the Pipeline Program Assistant will be supporting the Los Angeles Pediatric Society (LAPS), Saturday Science Academy II, Community STEMM Academy (C-STEMM), and other Pipeline Programs. In addition, the Program Assistant will assist with administrative and clerical support to the Department.

 

Essential Duties and Responsibilities:

• The Program Assistant performs administrative duties such as: answering phones and emails, filing, and managing schedules, while also supporting SSAII and C-STEMM programs day-to-day operations
• Assist the Pipeline Programs Coordinator with the LAPS program.
• Assist with the implementation and teaching of the curriculum.
• Assist with the preparation of SSAII and C-STEMM weekly supplies
• Attend all field trips, activities, and community events that directly affect SSAII and other pipeline programs
• Plan and implement activities that build morale and increase volunteer commitment
• Maintain a clean, organized, and presentable workspace.
• Assist Program Coordinator in tracking program supplies that are lent to other individuals and departments.
• Collaborate with STEMM Instructors to keep Pipeline storage bin clean and organized.
• Attend, support, and represent Pipeline in efforts to promote SSAII, C-STEMM, LAPS , and other Pipeline Programs.
• Assist with the collection of outcome data for progress reports, quarterly reports, annual reports, and statistics.
• Ensure that all the files are compliant and audit-ready per federal, state, and local requirements

 Hourly Rate: $22 - $24 per hour

Other Duties and Responsibilities:

• Perform other related duties as assigned

Education:

• Bachelor’s degree from an accredited college or university in a STEM field preferred.

Experience:

• 2-3 years of general office, administration, and/or clerical experience in higher education
• Experience facilitating youth-centered programming with experience working with families, schools, and communities with diverse backgrounds
• Experience in education or higher education preferred.

SKILLS:

• Knowledge of SPA 6, SPA 8, NGSS. Common Core, and underserved youth
• Valid CA Driver's License and the ability to drive to off-campus event/meeting venues as needed
• Superior communication skills (both written and verbal) and relationship-building skills with a diverse range of stakeholders, including youth, community members, and funders.
• Ability to meet deadlines and work on multiple projects independently
• A demonstrated ability to work collaboratively, positively, and effectively with others of diverse groups is a must
• Strong organizational skills with attention to detail
• Must be able to handle confidential and sensitive materials in a professional manner
• Proficient in Word, Excel, PowerPoint and Outlook
• Bilingual preferred

 

TRAVEL:

• Up to 30 - 50%
• Must possess a CA valid driver’s license

COMPLEXITY:

• The ability to perform highly detailed work with sustained attention and care while providing/obtaining information on numerous inquiries is paramount to success in this position

PHYSICAL DEMANDS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• Occasional stooping. Frequent standing. Constant walking, stooping, lifting (up to 35 lbs.), sitting, climbing, reaching high/low levels, finger movement, feeling, speaking clearly, hearing conversationally, and seeing far and near.

 

 

 

WORK ENVIRONMENT:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• Occasionally required to work in confined spaces.
• The position is on-site unless specific authorization from the manager

MENTAL DEMANDS:

• The mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to ena