Program Manager

Position Summary

Reporting to the Program Director, the Program Manager is a key contributor to the organization’s success and sustainability by contributing to the accomplishment of the organization’s mission, business goals and vision by establishing new and maintaining current development resources that will identify and cultivate funding to grow and sustain the organization. This position provides primary management for the organization’s CCC contracts, Transformative Climate Communities, City Plants, HIRE LA and Nursery projects and as assigned. The primary responsibility of the Program Manager is to ensure the delivery of program and services for the purpose of enhancing the development of youth and communities served by the Corps. Responsibilities include the development, coordination and implementation of programs and projects as they are developed as well. Other duties may be assigned, as required.

Essential Duties and Responsibilities

COMPLIANCE

· Oversee the development of the CCC contracts, Transformative Climate Communities, City Plants, HIRE LA and Nursery projects and as assigned.

· Maintain necessary files and documentation for contractual requirements.

· Oversee contract compliance and program outcomes.

· Provide detail-oriented project management.

FACILITATION AND PARTNERSHIPS

· Co-design, oversee, and implement day-to-day project activities.

· Assist Director with overseeing budgets and provide necessary information for invoicing and reporting.

· Plan and attend regular program meetings with project sponsors and other subcontractors to ensure that operations and program goals are being met.

· Supervise, coach, and mentor all program staff under his/her responsibility.

· Manage various projects and other duties assigned.

· Prepare reports, budgets, correspondence, proposals, and other documents.

· Keep abreast of current trends and issues in Los Angeles nonprofit sectors.

· Participate in monthly Senior Management Team meetings, Safety Meetings, and Financial Meetings.

· Work and communicate with program sponsors, local community organizations and other public and private agencies to guarantee that scheduled goals are met.

FISCAL MANAGEMENT

· Review program spending and budgeting.

· Assist with the development of annual budgets for the site.

Ensure staff activities and program spending meet departmental and program goals.

· Manage approximately $1 to 2 million in program funding annually and over 30-40 participants.

PROGRAM MANAGEMENT

· Submits Sponsor Agreements and Independent Contract Agreements on an annual basis and as needed for projects.

· Responsible for program deliverables, goals, and outcomes for all managed projects.

· Responsible for overseeing staff and participant payroll.

REPORTING

· Prepare monthly reports for projects/programs being managed.

· Create and maintain accurate program budgets in Sage/Questica and other platforms.

· Submit weekly reports on all active projects.

· Support data entry into Paycom payroll system for Corpsmembers and Supervisors.

· Update Corpsmember records in Salesforce software application as needed.

· Monitor Survey123 data information for reporting purposes.

· Prepare Project Information Sheets for supervisors as needed for projects.

SITE MANAGEMENT AND OPERATIONS

· Provide support and assistance to The Director of Conservation Programs Valley.

· Conduct regular site visits on active projects.

· Participate in the development of the Valley site’s weekly roster.

· Perform quality assurance and quality control to ensure successful deliverables.

· Maintain relationships with elected city officials, Councilmember staff, partner organizations, and constituents.

· Track deliverables, outcomes, and generate reports for city and state contracts, and other funders.

· Ensure successful execution of programs and projects annually, including, outreach and education projects, community beautification initiatives and program, recreational projects, and environmental projects.

STAFF MANAGEMENT AND PROFESSIONAL DEVELOPMENT

· Oversee and manage program staff that support the above mentioned projects.

· Conduct quarterly and