Assistant Registrar (Classroom Resources and Course Offerings) – Office of the Registrar

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About Rice

Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation’s top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities. 

Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice’s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name — RICE — Responsibility, Integrity, Community and Excellence.

Position Summary 

The Office of the Registrar (OTR) at Rice University supports the educational mission of the university by working with the Rice community to maintain the accuracy and integrity of its educational records, provide quality service, and support innovative systems that enhance academic support.

The Assistant Registrar (Classroom Resources and Course Offerings) is a position within the Office of the Registrar (OTR). Under limited supervision, the Assistant Registrar (Classroom Resources and Course Offerings) administers various mission-critical operations related to the university’s classroom infrastructure and use, as well as the Course Schedule. This includes, but is not limited to:

Classroom Assignments and Resource Management

• Academic and Event Classroom Assignment: Year-round (and throughout all terms/semesters), manages the assignment of all academic courses and related events (e.g., midterms, review sessions) to the university's 100+ general-purpose classrooms in Ad Astra.
• Classroom Improvements: Maintains knowledge of classroom inventory and conditions; identifies and recommends improvements to classrooms; regularly collaborates with Facilities (F&CP) and IT (OIT) to maintain and improve classroom conditions; identifies needs, recommends improvements, and serves as a key member of the Classroom Quality Management Team (CQMT).
• Event Request Management: Manages and assigns ad-hoc event requests from across the university, coordinating for the most effective use of campus space.

Course and Final Exam Scheduling

• Course Schedule Management: Oversees the production process of the Course Schedule, from initial departmental submissions to final publication, ensuring adherence to the university’s course scheduling policies and deadlines.
• Departmental Consultation: Serves as a primary scheduling resource and consultant for academic department administrators, providing expert guidance on scheduling best practices, system usage, and conflict resolution.
• Final Exam Scheduling: Develops, produces, and communicates the official final exam schedule each semester, managing all related logistics and exception requests.

Analysis, Strategy, and Policy

• Utilization Analysis: Conducts and presents comprehensive analysis of classroom utilization data to identify trends, peak usage times, and opportunities for optimization.
• Strategic Reporting: Develops data-driven reports and dashboards for university leadership to inform strategic decisions regarding new classroom construction, renovation priorities, and long-term academic scheduling policies. 
• Policy and Benchmarking: Researches and benchmarks against peer institutions to recommend and develop updates to the university's classroom and course scheduling policies.
• Continuity and Risk Planning: Develops and maintains academic continuity plans for emergency classroom relocations, ensuring minimal disruption to instruction and mi