Senior Office Executive

<p><span>Roche fosters diversity, equity and inclusion, representing the communities we serve. When dealing with healthcare on a global scale, diversity is an essential ingredient to success. We believe that inclusion is key to understanding people’s varied healthcare needs. Together, we embrace individuality and share a passion for exceptional care. Join Roche, where every voice matters.</span></p><p></p><h3></h3><h2>The Position</h2><p><b>Roche Services &amp; Solutions (RSS) - Budapest, Hungary</b></p><p><br/><span>A healthier future. It’s what drives us to innovate. To continuously advance science and ensure everyone has access to the healthcare they need today and for generations to come. Creating a world where we all have more time with the people we love. </span><br/><br/><span>That’s what makes us Roche. </span><br/><span> </span></p><p><span>As a<b> </b></span><b>Senior Office Executive</b><span><b> </b>in the Site Services department, you will serve as the primary contact for business travel administration, supporting employees at all levels, including higher management, with travel arrangements. Your role also includes assisting with event organization, handling office-related orders, managing petty cash, and overseeing the car fleet. Additionally, you will act as the main back-up for GM Support and handle telephone and email inquiries.</span></p><p></p><p><b>The Opportunity:</b></p><ul><li><p><b>Administering and managing</b><span> business travel arrangements, including hotel reservations, bookings, and complex arrangements for all RSS Operations employees, especially higher management.</span></p></li><li><p><b>Providing </b>end-to-end organization <span>and management of corporate events, including large-scale and all-staff events.</span></p></li><li><p><b>Overseeing</b><span><b> </b>car fleet management, operational support, and maintaining contact with suppliers related to the site's daily operations (cleaning, security, catering).</span></p></li><li><p><b>Managing </b><span>incoming calls, email inquiries, and telephone inquiries, redirecting them to appropriate Directors or Managers when necessary.</span></p></li><li><p><b>Assisting</b><span> the leadership team with personal administrative support and handling various office-related orders.</span></p></li><li><p><b>Supporting</b><span> purchasing processes, including PO creation, vendor registration, contract uploading, and managing vendor relationships.</span></p></li><li><p><b>Ensuring</b><span><b> </b>the smooth operation of daily office activities, including providing office supplies, arranging catering, fulfilling errands, and managing couriers, mail distribution, and guest reception.</span></p></li><li><p><b>Acting as a back-up</b><span> for GM Support and supervising the team in the absence of the Office Administration Team Lead.</span></p></li></ul><p></p><p><b>Who you are:</b></p><ul><li><p><span>Minimum 3 years of experience in office administration, <b>event management</b>, supplier coordination, and high-level stakeholder management.</span></p></li><li><p>Experience in corporate event management gained at a multinational company</p></li><li><p><span>Service-oriented with a strong team player mentality.</span></p></li><li><p><span>Precise, focused, and accountable in all tasks.</span></p></li><li><p><span>High level of organizational and logistical skills.</span></p></li><li><p><span>Ability to multitask effectively in a fast-paced environment.</span></p></li><li><p><span>Excellent overall communication and interpersonal skills.</span></p></li><li><p><b>Proficiency in English,</b> <span>additional languages are a plus.</span></p></li></ul><p></p><p><b>In exchange we provide you with:</b></p><ul><li><p><b>Development opportunities: </b><span>Roche is rich in learning resources. We provide constant development opportunities, free language courses &amp; trainings, the possibility of international assignments, internal position changes and the chance to shape your own career. </span></p></li><li><p><b>Excellent benefits &amp; flexibility</b><span><b>:</b>  competitive salary and cafeteria package, language allowance (if the position requires extra language), annual bonus, Private Medical Services, Employee Assistance Program, All You Can Move Sportpass, coaching / mentoring opportunity, buddy program, team buildings, holiday party. We also ensure flexibility, to help you find your balance: </span>home office<span> is a common practice <b>(This position includes 2 home office day per week.)</b>  We create the opportunity for freedom in working, where your corporate and private life coexist in harmony.</span></p></li><li><p><b>A global diverse community,</b><span> where we learn from each other. At Roche, we cooperate, debate, make decisions, celebrate successes and have fun as a team. Our leadership is very focused on people, creating a strong, inclusive culture, so you always have the chance to share your opinion.</span></p></li></u