Senior Clearance Associate

Job Description Summary

The Senior Clearance Associate utilizes advanced skills gained through training and experience to process a wide variety of settlement activity and assist in monitoring the day-to-day work flow of the department. The associate will work closely with the department supervisor to ensure established processing timeframes are met and the department remains fully compliant with all rules/regulations instituted by the firm and various regulatory bodies. The role requires knowledge and use of SIS, Impact and other settlement systems (DTCC, FBE and NSCC) to perform various job duties. The associate will participate in the preparation and closing of Municipal and Syndicate IPO underwritings, including the tracking of the shares in the secondary market. Extensive contact with both internal departments and external firms is required when researching and resolving settlement problems. Overtime may be required due to heavy trade volume and/or balancing reconcilement. Cross training on all job functions in the department is expected.

This position follows our hybrid-friendly schedule, so you get the best of both worlds – flexibility and collaboration. In office days will be 3 per week averaging 12 days per month in one of the following locations: Southfield, MI or St. Petersburg, FL.

Job Description

Responsibilities:

• Produce, update, and provide best practice support on Microsoft documents, databases, and other departmental systems. Tasks may include purchasing materials, entering budgetary information, and recording time and expenses.
• Carry out operational tasks by following established processes. This will involve adjusting multiple settings or parameters to meet performance standards.
• Prepare routine letters, memoranda, reports, and similar documents following detailed instruction. This is likely to involve using the full range of functions within standard office software.
• Create, organize, and maintain files containing the correspondence and records of a senior colleague.
• Help manage internal client relationships by supporting others to build effective working relations.
• Assess compliance with established standards and protocols for routine inquiries.
• Support others by working on a variety of data management tasks.
• Develop working knowledge of the organization's policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards.
• Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.

Knowledge of:

• Basic mathematical/bookkeeping skills including addition, subtraction, multiplication, division, percentages, fractions, averages and balancing sufficient to complete settlement
• General office practices, procedures and methods
• General accounting procedures
• DTCC and Fed depository settlement rules and time cut-offs
• 15c-3 possession and control rules regarding customer fully paid securities and fail resolution
• Reg T as applicable to DVP accounts
• MSRB Rule G-12 municipal close-outs

Skills:

• Supports business processes with guidance but not constant supervision by understanding and effectively using standard office equipment and standard software packages.
• Uses clear and effective verbal communications skills with guidance (but not constant supervision) to express ideas, request actions and formulate plans or policies.
• Works with guidance (but not constant supervision) to plan, organize, prioritize and oversee activities to efficiently meet business objectives.
• Works with guidance (but not constant supervision) to develop appropriate plans or perform necessary actions based on recommendations and requirements.
• Works under guidance (but not constant supervision) to analyze data trends for use in reports to help guide decision making.
• Uses an understanding of numerical concepts to perform mathematical operations such as report analysis with guidance (but not constant supervision).
• Works with guidance (but not constant supervision) to select, deploy and get the best results from the most appropriate office system.
• Works with guidance (but not constant supervision) to develop, monitor, interpret and understand policies and procedures, while ma