Advancement Operations Coordinator

ESSENTIAL JOB FUNCTIONS:
Essential functions of the job include, but are not limited to, attending meetings; presenting to small groups; relationship building; utilizing a computer for workflow management, typing, and conducting research; and utilizing a telephone.

Salary: $42,500-$53,100

MAJOR AREAS OF RESPONSIBILITIES:

General Operational Support (55%)

• Provide general administrative and operational support for units across the division
• Provide direct support to the functions of the Advancement Operations Manager to ensure departmental and division-wide marketing projects receive necessary support
• Track marketing and communications requests from units across the division
• Coordinate internal and external meeting invitations, meeting agendas/materials, related notifications/reminders, and communications to internal and external stakeholders for both in-person and virtual events and meetings
• Draft, edit, and/or proofread letters, memos, emails, meeting notes, blog posts, public testimonies, donor communications, and other written correspondences, as assigned
• Process and coordinate mailers, program materials, and other supplies between offices and external audiences
• Prepare and complete check requests, purchase orders, and invoices, as needed
• Provide support and assistance with community-based programs and events for the division, as needed

Department-Specific Support (40%)

• Assist with off-site engagement activities, events, and programs – such as recording short videos, capturing photos for social media, etc. – in support of the Marketing and Communications team
• Assist with congressional and statehouse related communications – including action calls, mailers, and more – in support of the External Affairs team
• Submit document review requests to various internal teams, including Marketing and Communications, Legal, and others, on behalf of the External Affairs team
• Assist with donor engagement-related activities, including assisting with database management, in-person and virtual events, programs, and communications, in support of the Development team
• Coordinate and manage development-related software activities (i.e. registration, troubleshooting, etc.) for events, such as AIDS Walk Ohio and others

Miscellaneous (<5%)

• Demonstrate positive attitude to clients and conduct all aspects of job responsibilities with a focus on exceptional customer service
• Continuously grow and develop cultural competency, exhibiting an understanding, awareness, and respect for diversity
• Contribute to a positive work environment by treating all Equitas Health employees, interns, etc. with an understanding, awareness, and respect for diversity

• Other duties as assigned

OTHER INFORMATION:

Background and reference checks will be conducted. In accordance with Equitas Health’s Drug-Free Workplace Policy, pre-employment drug testing will be administered.  Hours may vary, including working some evenings and weekends based on workload.  Individuals are not considered applicants until they have been asked to visit for an interview and at that time complete an application for employment.  Completing the application does not guarantee employment. EOE/AA.

ORGANIZATION INFORMATION:

Established in 1984, Equitas Health is a regional not-for-profit community-based healthcare system and federally qualified community health center look-alike. Its expanded mission has made it one of the nation’s largest HIV/AIDS, lesbian, gay, bisexual, transgender, and queer/questioning (LGBTQ+) healthcare organizations. With 22 offices in 12 cities, it serves more than 67,000 individuals in Ohio, Kentucky, and West Virginia each year through its diverse healthcare and social service delivery system focused around: primary and specialized medical care, retail pharmacy, dental, behavioral health, HIV/STI prevention, advocacy, and community health initiatives.

Equitas Health requires employees to be fully vaccinated for COVID-19 as defined by the CDC, subject to applicable, verified accommodation requests.

The Equitas Health Pharmacy operates as a social enterprise for Equitas Health; 100% of profits are reinvested back into the organization’s programs and services. For more information, visit equitashealth.com or find them on Facebook or Twitter.