Administrative Specialist III

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Closing Date:

Type of Position:

Clerical

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Day Shift (United States of America)

Sponsorship Available:

No

Institution Name:

Division of Agriculture of the University of Arkansas

The University of Arkansas System Division of Agriculture is a state wide campus, with faculty based on University campuses, at Research and Extension Centers and in every Arkansas county. It consists of the Arkansas Agricultural Experiment Station (AES) and the Arkansas Cooperative Extension Service (CES), and is home to more than 1400 employees.  The Division was established in 1959 and is headed by the Vice-President for Agriculture.  The Division headquarters is located in Little Rock with the rest of the University of Arkansas System Administration.  As an employer, the University of Arkansas System Division of Agriculture offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. 

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

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For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-671-2219 or 479-502-9820.

Department:

CES | Animal Science

Department's Website:

uada.edu

Summary of Job Duties:

Summary:
The Administrative Specialist III performs administrative duties for the Animal Science Department. Contributes to a team environment by assisting faculty and staff in the department with meeting high priority deadlines.

Duties:
Assists faculty by monitoring department budgets and account balances for grants, ADC, 4-H Foundation, etc. Responsible for vehicle reports, mail and routine correspondence. Maintains and updates mailing lists as needed.
Maintains inventory control of equipment for department. Orders and maintains sufficient stock of office supplies and equipment for department and for special events.

Prepares and maintains departmental website/Facebook/other social media. May assist with conference and webinar video recording and editing, including closed caption editing. Occasionally proofreads documents.

Assists with arrangements for upcoming meetings, seminars, and trainings including travel, event space rental & catering, submitting and monitoring progress of memorandum of agreements and contracts approval processes, and the preparation of documents or materials that may be needed.
Prepares and submits faculty travel forms, expense reimbursements, and on-line requisitions for invoice payments with specific funds for payment. Provides required documentation to expedite payments and reimbursements.

Updates programmatic spreadsheets and databases. Responsible for gathering data and creating various documents for end of year reporting and evaluations. Gathers appropriate paperwork and documentation for grant internal approval, submission and reporting for assigned specialists.

Participate in training to develop skills that support the unit's programs and vision.

Prepares the paperwork necessary for hiring new employees, and assists with post-hire t