Exhibitor Relations Assistant, US

Who We Are:

Frieze is the world’s leading platform for modern and contemporary art, dedicated to artists, galleries, collectors and art lovers alike. Frieze comprises three magazines – frieze, Frieze Masters Magazine and Frieze Week – and five international art fairs – Frieze London, Frieze Masters, Frieze New York, Frieze Los Angeles and Frieze Seoul. In October 2021, Frieze also launched No.9 Cork Street, a permanent space for visiting international galleries in the heart of Mayfair, London. Frieze is part of the IMG network.

Endeavor is a global sports and entertainment company, home to many of the world’s most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.

Job Title: Exhibitor Relations Assistant

Location: New York

We're looking for an Exhibitor Relations Assistant to support our Fair Managers in carrying out necessary tasks to produce fairs, working closely with exhibiting galleries, other departments within the company, and external parties. Key responsibilities include:

Provide support to galleries in regard to all aspects of their participation in the fairs:

• Support on the gallery application process 
• Update application information and maintain systems
• Support Selection Committee Meetings preparations and organisation
• Attend Selection Committee Meetings as requested by Managers
• Support on the launch of the gallery portal with the fair Managers, i.e., Listings, Exhibitor Manual
• Draft and coordinate exhibitor correspondence year-round
• Support exhibitors with enquiries throughout the year including applications, selection process, stand build, shipping, insurance, storage, invitations, etc.
• Maintain high quality customer service on all fair delivery aspects

Other departments / contractors liaison

• Provide exhibitor information as needed by other departments
• Supply information to be included in promotional material for the fairs and proof drafts
• Work with external contractors and Production team to advise galleries on stand build options
• Liaise with the VIP team on accreditation and invitations allocation
• Liaise with the Communications/Marketing team to ensure visibility and accuracy of gallery information across our platforms
• Prepare signage material and organise production with external vendors and Design team

At the fairs

• Support on training of temporary staff
• Prepare exhibitor resources to be used at the fair such as Exhibitor Welcome Guide
• Set up site for exhibitors, including check of the stand build
• Coordinate the Exhibitor desk throughout the fair
• Answer exhibitor queries and coordinate services onsite

Systems and databases

• Input and update exhibitor data 
• Produce reports and analysis for team and directors
• Compile research data and comparative analysis
• Maintain exhibitor platforms year-round

General

• Ensure timeline is adhered to for specific projects
• Keep team procedures up to date
• Participate in post-fair debriefs 
• Assist team in implementing improvements year on year

Skills and Experience

• Strong attention to detail 
• Excellent organisation and communication skills 
• Ability to manage your time well and comfortable working to tight deadlines 
• Able to multi-task and collaborate in a fast-paced environment 
• Comfortable and competent in a client-facing role 
• Art world experience / knowledge 
• Experience with Microsoft software and Database CRM 

Our Diversity & Inclusion Statement 

Frieze unites people in our love of the arts. We understand this can only be accomplished when we harness the entirety of our company and lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we are committed to practicing anti-discrimination including race, gender identity, sexual orientation, <