Project Coordinator

About the Department

At Novo Nordisk, we want to make a difference. For more than 100 years, we have led the way in diabetes care. Being part of Novo Nordisk allows our employees to embark on life-changing careers, and the opportunity to help improve the quality of life for millions of people around the world.

 

In NC, we operate three pharmaceutical manufacturing facilities that are responsible for fulfilling different steps in our injectable and oral treatment supply chains.  Our legacy Injectable Finished Products (IFP) facility in Clayton, NC is a 457,000 square foot aseptic "fill and finish" site that is responsible for producing innovative, injectable diabetes and obesity treatments. At IFP, you’ll join a global network of manufacturing professionals who are passionate about what they do.

 

What we offer you:

• Leading pay and annual performance bonus for all positions
• All employees enjoy generous paid time off including 14 paid holidays
• Health Insurance, Dental Insurance, Vision Insurance – effective day one
• Guaranteed 8% 401K contribution plus individual company match option
• Family Focused Benefits including 12 weeks paid parental & 6 weeks paid family medical leave
• Free access to Novo Nordisk-marketed pharmaceutical products
• Tuition Assistance
• Life & Disability Insurance
• Employee Referral Awards

 

At Novo Nordisk, you will find opportunities, resources, and mentorship to help grow and build your career.  Are you ready to realize your potential?  Join Team Novo Nordisk and help us make what matters.
 

 

The Position

Provides direct global administrative support for a Senior Director anchored locally at the IFP Clayton facility and indirectly to the Global Aseptic Engineering Team out of Denmark. This role is responsible for supporting the Senior Leader primarily and providing support to team members at all global sites to ensure priorities are met, company goals and objectives are accomplished, and that operations run efficiently. Works independently on projects under the general direction of the Senior Leader.

 

Relationships

This role will report to a Senior Leader in the Global Aseptic Manufacturing Engineering Team. The role is responsible for acting as a liaison between the Senior Leader and other company/team leaders, as well as with vendors, institutions, companies, company departments, and employees. Regular contact with Novo Nordisk affiliated companies & key industry leaders in the US & abroad.

 

Essential Functions

• Own/lead projects as assigned under direction of department leader
• Oversee project flow process, through origination to completion within the defined scope, cost & time constraints
• Own calendar, manage schedule, anticipate needs & effectively manage these while meeting the needs of the customer
• Maintain & create reports/department metrics using Excel & PowerPoint, SharePoint, Teams
• Responsible for process to update targets & presentation of status to department management
• Own meeting action list following up with action owners to ensure completion according to schedule
• Plan, design & execute both meetings/off-site events as well as virtual meetings & events
• Create, design &/or edit presentations for meetings & events
• Plan all internal meetings & events for the department; manage the agenda, logistics, presentations, coordinate output & actions, catering & off-site events
• Prepare & submit expense reports on behalf of management in compliance with NNPILP policies
• Manage & coordinate complex travel arrangements & itineraries while ensuring flights, accommodations, ground &/or rental transportation are reserved
• Support the project with tasks & social activities as needed
• Support New Hire Onboarding activities for newly hired employees, to include contingent workers: ensuring initials have been assigned to support system access requests, set-up of workspace (desk, phone, required IT equipment), welcoming new employee/contingent worker & other related support as needed
• Order & maintain supplies needed to support the assigned department area
• Set up & maintain 5S standards for documentation, admin & storage areas
• Support projects through data collection & analysis & translate into visual dashboards
• Support internal NN media campaigns related to the project
• Suggest & implement process improvement & standardization updates
• Exercise excellent communication skills to represent the department
• Perform a wide range of administrative duties confidential in nature
• Partner & collaborate c