Facilities Manager

Reports to:                       Director of Operations

FLSA status type:             Exempt

Direct Reports:                Facilities Technician(s)

Facilities Manager

Position Overview

The Facilities Manager oversees the maintenance of Ambrosia QSR restaurants and grounds while assisting the management team in the oversight, purchasing and upkeep of equipment and supplies. Works with the Director of Operations to identify, select and negotiate terms with outside vendors that can provide maintenance, equipment, plumbing and contract services in assigned areas. Determines and schedules regular maintenance, repairs, and renovation projects. Communicates project updates and completion status to Director of Operations.  The following is a list of some of the responsibilities and is not intended to describe all the duties this position may perform.

Job Responsibilities

• Oversee the maintenance and repair of restaurant systems, assets, and site improvements, including building, parking areas, HVAC, mechanical, electrical, refrigeration, plumbing, utilities, and infrastructure systems.
• Implement and monitor proactive preventative maintenance programs.
• Monitor improvements to energy efficiency, HVAC, life safety, equipment, grease traps, and landscaping
• Schedule vendors to perform work in designated restaurants and provide onsite oversight as needed,
• Continually source and re-qualify suppliers.
• Perform routine assessment of vendor performance, pricing, on-time delivery, specifications, quality of product, workmanship, responsiveness, and issue resolution for the restaurants and other company assets.
• Serve as lead contact for contracts, contract negotiation, and warranty oversight.
• Contribute to the development and management of facility maintenance, capital projects and budgets for restaurants and other related assets subject to purchase, maintenance, and repair
• Under the direction of the Director of Operations or Development team, execute all capital projects within time and cost expectations.
• Audit and approve invoices for scheduled and negotiated work.
• Provide guidance to operations on basic upkeep and maintenance tasks, repair/replace decisions as well as vendor contact and oversight and emergency procedures.
• Respond to service calls promptly and resolve urgent needs for facilities at assigned restaurants.
• Routinely visit restaurants to evaluate conditions and identify potential repairs and facility maintenance projects.
• Inform the Director of Operations verbally and in writing issues requiring escalation or assistance.
• Monitor part inventory levels, place and receive orders with suppliers, and coordinate payment with the accounts payable team.
• Ensure that restaurants meet government regulations and environmental, health and security standards.
• Execute equipment audits and record-taking policies
• Remove and dispose of old equipment that is no longer operational.
• Other duties as assigned.