Administrative Assistant II (Hybrid)

Responsibilities

• Perform all administrative functions for the CFO and Finance Directors
• Keeping track of the CFO and Finance Directors’ calendar and answering phone
• Maintain files, correspondence, Petty Cash box, and manage department supplies
• Maintain and monitor reporting calendar for reporting deadlines
• Maintain time sheets for the Finance department staff on a weekly basis
• Create requisition for creation of purchase order to submit invoices for payment in Oracle/NetSuite system
• Develop and maintain spreadsheets that summarize reporting deadlines.
• Perform additional duties and projects as assigned by management

Qualifications

·        High School Diploma or GED required; some College or Degree preferred

• Minimum two (2) years Administrative Assistant experience providing support to management
• Intermediate skill level in MS Excel and Word required
• Accounting background experience preferred
• Excellent verbal and written communication skill; must be able to establishes priorities; meet deadlines and multi-task
• Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands
• Must have high ethical standards and high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated integrity, honesty, poise, tact, and diplomacy
• Must be able to interact and communicate with individuals at all levels of the organization in a professional manner
• Must meet performance standards including attendance and punctuality