Senior Administrative/Executive Assistant

Company Description

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Job Description

Arcadis is seeking a  Senior Administrative/Executive Assistant to support the Director, US Intelligence and US Transportation Technology Practice Group Lead based in our downtown Seattle office. Your role will include handling the day-to-day administrative functions of the studio including assistance in proposal preparation while providing positive interaction with all internal staff and external contacts, maintaining confidentially, diplomacy and flexibility in your daily work routine.

You will possess the ability to rearrange priorities on short notice and respond to a wide variety of requests.  A good sense of the “big picture” will be an asset, enabling you to trouble-shoot or track down information, documents, and/or the correct contact person, as applicable. 

Role accountabilities:

• Demonstrate initiative in handling day-to-day administrative functions to support the department’s needs
• Schedule/coordinate appointments and meetings for the Director, US Intelligence and Senior Managers as required
• Coordinate travel arrangements for Senior Management including flights, visas, hotel and car reservations as well as prepare an itinerary
• Assist in the planning and coordination of workshops, working groups, and meetings
• Take notes and circulate minutes and action items following workshops, working groups, and meetings
• Format and complete editorial and quality control reviews of Word, Excel, and PowerPoint materials
• Assist in the preparation of presentation materials as required
• Develop and maintain a well-organized digital and hard-copy filing system that permits easy reference and rapid retrieval of information
• To continually expand and update high level professional knowledge relative to the intelligence industry
• Perform other administrative tasks as assigned

Qualifications

Qualifications and Experience:  

• Certificate, Diploma or Degree in Administrative Assistant Program or equal;
• Minimum 5 years of experience in a related role
• Experience working in design or engineering environment is preferred
• Demonstrated excellence in communication skills both written and verbal
• Exceptional, demonstrated Microsoft Office 365 skills
• Strong, demonstrated workload management and prioritization skills
• High degree of interpersonal skills, with ability to deal effectively with internal staff at all levels, as well as external clients
• Highly organized and detail oriented
• Ability to deal with matters of a confidential and sensitive nature, exercising good judgment at all times

Additional Information

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging:

As an Equal Opportunity Employer, we are proud to support the growth and equality of our people through initiatives like our Mentorship Program, Global Women’s Network, and Diversity & Inclusion Council. We welcome applications from all suitably qualified candidates regardless of age, race, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, religion or belief, sex and sexual orientation. 

We request applicants submit a RESUME highlighting relevant work experience; please limit PDF files to 10MB. For design related roles, we also require a portfolio to review. We thank all applicants for their interest. However, only those selected for an interview will be contacted.

As part of Arcadis selection process, candidates may be requested to consent to background checks relevant to the role under consideration for, prior to receiving a job offer (as applicable under state law). These could include: work references, education and credential confirmation, employment verification, identity check, cr