Administrative Assistant/Receptionist

Company Description

RESPEC, is a nationally recognized, engineering consulting company that seeks an energetic Administrative Assistant/Receptionist in our Anchorage office. 

Job Description

This position requires an individual who has strong organizational skills, is willing to assist colleagues, and can multitask in a professional environment.

Responsibilities:

• Act as Gatekeeper; answer, screen, and direct incoming phone calls; take and relay messages
• Greet office visitors, monitor access, provide direction, maintain security awareness
• Handle queries from the public and customers
• Provide general administrative and clerical support for various personnel; prepare correspondence and documents
• Prepare and organize conference rooms before/after meetings; coordinating meals/catering when needed
• Ensures knowledge of staff movements in/out of organization
• Coordination of employee travel
• Receive/sort mail and deliveries; prepare outgoing mail for counter pick-up or courier
• Manage inventory and procure office supplies for conference room and kitchen
• Ensures tidy common space including reception area, break rooms, kitchen, etc.
• Scanning, shredding specifically ongoing archive project
• Prepare/maintains coffee
• Assist in general office coordination and event planning/implementation.

Qualifications

• High School diploma or GED
• Experience with Office365
• 2 + years of relevant work experience
• Proficiency in Microsoft Office products
• Excellent written and oral communication skills
• Demonstrated ability to prioritize
• Excellent organizational and time management skills
• Ability to handle sensitive and confidential information discreetly and professionally
• Demonstrated knowledge of customer service principles and practices
• Ability to lift to 20 lbs.

Additional Information

This is a regular full-time position with benefits.  The employee will work 40 hours/week (Monday–Friday) from 8:00 am – 5:00 pm.

Compensation: Salary depends on experience. We offer competitive pay, excellent benefits (healthcare, retirement, disability & life insurance, paid time off, 11 holidays/year) and, advancement opportunities, continuing education, and professional society membership. RESPEC, is 100-percent employee-owned.