Plant Administrative Assistant

POSITION DESCRIPTION

Job Title: Plant Administrative Assistant

Reports To: Plant Manager

Direct Reports: No Functional Unit: Operations

FLSA Status: Non-Exempt Position Type: Full-Time

Plant Location: Fountain, CO

THE COMPANY

Onward Energy is an independent power platform that owns and operates over 6.2 GW of utility-scale wind, solar and natural gas generation projects across the U.S. Our Vision is to reliably power a sustainable future. Our Mission is that as North America’s premier independent power generator, we will deliver renewable and reliable power to our customers, opportunities to our employees, sustainable returns to the families who invest in us, and a better world to the next generation. Corporate Offices in Denver, New York and Charlotte, we are where renewable meets reliable. See www.onwardenergy.com for more information.

The Fountain Valley Facility is a 240 MW simple cycle, natural gas-fired, peaking facility with a PPA with PSCo to 2032. The plant is located in Fountain, Colorado. Adjacent to the Fountain Valley Facility is 145 vacant acres of land for future development.

THE CHALLENGE

Manage the day-to-day administration functions of the plant location. The position requires a high level of customer service, problem solving, and the ability to professionally handle multiple priorities in a fast-paced, dynamic environment.

THE RESPONSIBILITIES

• Manage the purchase of general office/breakroom supplies ensuring consistent inventory and maintain general office professional appearance.
• Oversee front door activity to include mail/courier, deliveries, greeting visitors.

• Answer telephone calls and monitor general inbox e-mails and direct to relevant staff.
• Generate office correspondence, reports, and PowerPoint presentation decks.
• Maintain an organized and accurate filing system for vendor data, plant information, facility permits, compliance records including maintaining confidential files and information (i.e. employee Safety training records/OSHA recordables).
• Coordinate and schedule meetings and conferences.
• Manage corporate credit card: confirm spending, process vouchers, post into accounting system; print monthly reconciliation report, and process monthly payments.
• General knowledge of accounting and understanding of the general ledger coding and accounts.
• Demonstrated understanding of standard concepts, practices & procedures of accounting/bookkeeping principles.
• Process invoices/purchase orders for transfer to accounts payable, including data entry as necessary. Receive management approval (Req.), process purchase order, confirm received parts/inventory, post invoice, process payment (onsite Accounts Payable), update vendor file.
• Perform monthly inventory audits and report findings to accounting
• Interact with all levels of the organization providing support (and confidentiality) as required.
• May be required to support job responsibilities as needed outside of scheduled work hours.
• Occasional travel may be required.
• Other duties as assigned.

THE PROFILE TO SUCCEED

• High School degree or equivalent is required. Associate Degree preferred. Experience may substitute for deg