Executive Assistant

About Anaconda

Be at the center of AI

With more than 47 million users, Anaconda is the most popular operating system for AI providing access to the foundational open-source Python packages used in modern AI, data science, and machine learning through a seamless platform. We pioneered the use of Python for data science, championed its vibrant community, and continue to steward open-source projects that make tomorrow’s innovations possible. Our enterprise-grade solutions enable corporate, research, and academic institutions around the world to harness the power of open source for competitive advantage, groundbreaking research, and a better world. To learn more visit https://www.anaconda.com.

Here is why people love most about working here: We’re not just a company, we’re part of a movement. Our dedicated employees and user community are democratizing data science and creating and promoting open-source technologies for a better world, and our commercial offerings make it possible for enterprise users to leverage the most innovative output from open source in a secure, governed way.

Summary

Anaconda is seeking a talented Executive Assistant (level III) to join our rapidly-growing company. This is an excellent opportunity for you to leverage your experience and skills and apply it to the world of data science, artificial intelligence, and machine learning.

NOTE: this is a cross functional role supporting executives and our onsite office where we host events and meetings. We are a fully remote company, but you will need to be in Austin, TX to maintain the office and be available for events as needed. 

What You’ll Do:

• Executive Support: Manage calendars, schedule meetings, and coordinate travel arrangements.
• • Communication & Coordination: Serve as the primary point of contact between executives and internal/external stakeholders.
  • Meeting & Event Management: Prepare agendas, take minutes, and follow up on action items.
  • Project & Task Management: Assist in tracking key initiatives, deadlines, and deliverables.
  • Document Preparation: Draft emails, reports, presentations, and other executive-level documents.
• Office Management & Onsite Event Coordination: Maintain and manage onsite office. Coordinate events ensuring the office is prepared and  meals are planned.
• Administrative Operations: Manage expenses, process invoices, and support office operations as needed.
• Confidentiality & Discretion: Handle sensitive information with the highest level of professionalism.

What You Need:

• Experience: 5+ years of experience as an Executive Assistant or in a similar role, including 2 years of office management..
• Skills: Exceptional organizational, time management, and multitasking abilities.
• Communication: Strong written and verbal communication skills.
• Tech-Savvy: Proficiency in Google Suite, project management tools, and calendar tools.
• Problem-Solving: Ability to anticipate needs, think critically, and offer solutions.
• Adaptability: Comfortable in a fast-paced, evolving environment.

• You embody our values of Clarity, Care and Candor
• You care deeply about fostering an environment where people of all backgrounds and experiences can flourish

What Will Make You Stand Out:

• Experience in a cross-functional role supporting executives, managing an onsite office space for remote employees, and coordinating events.
• Experience working in a fast-paced startup environment
• Experience working in an open-source, AI, or data science-oriented company

Why You'll Like Working Here:

• Unique opportunity to translate strong open-source adoption and user enthusiasm into commercial product growth
• Dynamic company that rewards high-performers
• On the cutting edge of enterprise application of data science, machine learning, and AI
• Collaborative team environment that values multiple perspectives and clear thinking
• Employees-first culture