Administrative Assistant

Department:

38410 Advocate Christ Medical Center - Pharmacy

Status:

Full time

Benefits Eligible:

Yes

Hours Per Week:

40

Schedule Details/Additional Information:

Proficient in Word, Excel, Powerpoint, strong organizational skills, ability to multi-task and meet deadlines. This position works in the Department of Pharmacy- Monday-Friday from 8-4:30pm

Pay Range

$23.65 - $35.50

Major Responsibilities: Performance of diversified administrative and secretarial work in support of the Director of Women and Infants' Services, Chairman of OB/Gyn, MFM and OB/Gyn physicians, MCOs and CPSs and other leaders in the department. 1)Coordinate work or provide direction and/or guidance to others. 2)Coordinate meetings and special events with very little direction. 3)Promotes patient safety by reporting of issues through established channels and participating as requested in safety initiatives. 4)Initiate follow-up for calls, correspondence, etc. received by department. 5)Respond to correspondence received by the area to include routing inquiries, routing requests to the appropriate personnel, and acknowledging receipt of messages 6)Coordinate with internal and external sources to accomplish activities such as obtaining bids for outside printing, office equipment and/or supplies, selecting menus and arranging room set-up, etc. 7)Compile, analyze and summarize data to prepare reports. 8)Facilitate and manage the in-house call schedule. 9)Managing of AdvocateWorks for the department. Preparation and dissemination of correspondence. 1)Type letters, memoranda, reports and other types of correspondence from rough drafts or provided copy. 2)Compose correspondence for supervisor/staff. 3)Collect data and/or compile information to prepare reports for the department. 4)Take and transcribe dictation as needed. Adheres to system and facility policies and procedure as well as standard of the regulatory bodies. 1)Proficient with the ADS managing policies. 2)Proficient with the document control and updating documents 3)Adheres to the SBAR criteria with the postings of announcements. Maintenance of department files. 1)Maintain records and files within the department/unit. 2)Create and set up filing systems within department/unit. Education/Experience Required: • High school or equivalent • 5 years administrative secretarial experience or • Associates degree and 3-4 years administrative secretarial experience Knowledge, Skills & Abilities Required: •Typing 60+ words per minute, preferred •Extensive knowledge of several software applications is preferred •Ability to create spread-sheets manipulate data preferred •Ability to work independently Not applicable Physical Requirements and Working Conditions: N/A This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

About Advocate Health 

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health