Administrative Assistant

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Job Title:

Administrative Assistant

Department:

Advancement | Development General

Position Overview

Working in support of the Wexner Medical Center Heart & Vascular Center Advancement team and the Heart & Vascular Center leadership team, the Administrative Assistant provides administrative support to the Sr. Director of Development, and a team of development officers, and members of the Heart & Vascular leadership team and also has the unique opportunity to assist with administrative duties in the Ross Heart Hospital leadership suite. Duties include reviewing, coordinating, maintaining and prioritizing complex schedules and meetings; proactively planning for meeting needs including agendas, briefings, and other written materials;  arranging and coordinating travel plans including mileage; submitting reimbursements and other financial paperwork including requisition authorizations; screening and handling sensitive or complex inquiries; interfacing with a variety of people including major donors, volunteers, university leadership, faculty, staff, and general public; creating and maintaining reports and records; typing technical and/or confidential materials; recording and transcribing minutes; maintaining and safeguarding donor contribution records of a highly confidential nature.

The administrative assistant is expected to be a self-starter, have excellent organizational, written, and verbal communication skills and the ability to work as a part of a team in a fast-paced, strategic environment.

All members of Advancement are part of creating a culture that inspires an exceptionally multifaceted and talented team and are expected to exhibit The Ohio State University’s Shared Values. The Office of Advancement is committed to acting with kindness, respect, and integrity at all times and welcoming our colleagues’ ideas, voices, and perspectives, acknowledging that we are better together.

About the Wexner Medical Center and the Heart and Vascular Center

One of the nation’s leading academic health centers, The Ohio State University Wexner Medical Center offers health care services in virtually every specialty and subspecialty in medicine. Thousands of patients come to us each month for treatments and services they can’t find anywhere else. Our clinical areas of distinctiveness are Cancer, Heart, Neurology, Transplantation, Diabetes, Musculoskeletal, Digestive Diseases and Critical Care. At Ohio State Wexner Medical Center, we’re driving breakthrough health care solutions to improve people’s lives.

The Heart and Vascular Center (HVC) is comprised of the Richard M. Ross Heart Hospital inpatient cardiovascular locations throughout the Wexner Medical Center, and the Davis Heart and Lung Research Institute (DHLRI), a robust ambulatory clinical enterprise, and a network of partner hospitals and healthcare organizations throughout the State of Ohio. At the HVC, expert physicians, surgeons, and researchers work together to care for patients and bring innovative research from the lab to the patient bedside. Thanks to ongoing clinical trials and research projects in the DHLRI, our collaborating physicians and scientists can offer patients the latest advances in diagnosis and treatment for heart and vascular conditions. From routine cardiology care to management of complex heart diseases to the most complex surgical procedures,