Administrative Coordinator - Student & Family Assistance

Administrative Coordinator

Student & Family Assistance Department

Are you passionate about working for an organization that serves to empower and uplift students through the education system by removing barriers and helping students realize their fullest potential? Our mission is to surround students with a community of support, empowering them to stay in school and achieve in life. We achieve our mission by hiring bright, creative, and innovative team members who demonstrate a passion for what they do.

If this is you, are you All In For Kids? 

Who we want:
 
Communities In Schools of Central Texas is seeking a year-round, full-time Student & Family Administrative Coordinator responsible for providing general support to the Student & Family Assistance (SAFA) Dept. of Communities In Schools with an emphasis on supporting the Project Connect program. The Administrative Coordinator is responsible for processing financial assistance requests, coordinating financial wellness events on campuses for families, collecting, entering, and tracking data, and supporting grant reporting requirements.

Who you are:

First and foremost, we are looking for amazing people who have diverse backgrounds and experiences, are inspired by our mission, and are highly motivated to change children's lives through education.  You will be right at home here if you cultivate strong relationships and push yourself, your work, and the people around you to the next level.

What we offer:

CIS offers a competitive salary commensurate with experience in a similar position. The salary range for this position is $3,500/mo to $3,750/mo. Salaries are determined by qualifications and relevant experience. New hires are typically brought into the organization at a salary between the range minimum and midpoint depending on experience and in alignment with internal equity.

Some of our benefits:

• Generous time off includes 4+ weeks of holiday and 2 weeks of vacation time
• CIS pays for 100% of the employee premium for the base medical insurance plan and we provide subsidy to support coverage for spouse/domestic partner and children
• Dental and vision plans, disability, life insurance, parenting benefits, flexible spending account options
• Professional development
• 403(b) retirement plan with an employer match
• Employee Assistance Program (EAP)
• We offer an inclusive environment where staff are encouraged to bring their whole selves to work every day

What you’ll bring:

• Associate’s degree or some college-level hours in business administration/ management, or equivalent relevant work experience is required.
• Minimum of two (2) years experience in a professional environment with progressively increasing administrative responsibilities
• Demonstrated commitment to supporting vulnerable families
• Experience with planning and administration including the demonstrated ability to accomplish stated outcomes
• Excellent communication, time management and organization skills
• Exceptional customer service skills
• Strong training and group facilitation skills
• Must have the ability to walk, stand, sit, push, pull, kneel, lift and/or move up to 40 lbs. with or without reasonable accommodation
• Strong attention to detail and flexibility
• Demonstrated cultural humility and experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds
• Demonstrated ability to take direction and work independently
• Strong working knowledge of MS Outlook, Word, Excel and PowerPoint and virtual communication tools including MS Teams and Zoom
• Non-profit experience, preferred
• Bilingual (Span/Eng), preferred

What you’ll do:

• Provide general administrative support for the Student and Family Assistance Dept.
• Create and maintain systems to collect and manage required data and reports
• Support SAFA Coordinator in the development of community resources to enhance family referrals
• Organize and maintain appropriate documentation in accordance with Project Connect grant requirements
• Serve as the primary administrative contact with Project Connect community partners
• Plan and coordinate events, manage project budgets and supervise/coordinate logistics and special event volunteers as necessary
• Train Program Managers on financial assistance processes and tools
• Perform timely data entry and data reporting
• Generate reports from appropriate database(s)
• Maintain adequate system for managing supplies
• Participate in the CIS team