Facilities Administrative Coordinator

The Arc Ontario

Facilities Administrative Coordinator

Salary: $17.78 - $18.93

Position Overview: The Facilities Department Coordinator is essential to our team, responsible for managing administrative functions that ensure smooth operations. In this role, you'll oversee work order databases and tracking processes while maintaining confidentiality of sensitive information. You will manage site maintenance files, the Facilities database, and equipment inventories to enhance departmental efficiency. Working alongside the Facilities Manager, you'll assist in developing the annual budget and long-term Capital Improvement Plans, conducting site visits to evaluate current conditions and identify areas for improvement. Your focus on building effective communication and relationships will be key as you collaborate with agency staff, service providers, and external partners to support the overall mission of the Facilities Department.

Work Location: Canandaigua, NY

Schedule: 8-12 M-F with flexibility to meet program needs.

Our Culture

Investing in our staff while thriving in a flexible and fun work environment!

The Arc Ontario Story:

Founded in 1954 we believe that All individuals with disabilities or other challenges are one with their community.

Responsibilities

• Responsible for maintaining systems to include: site maintenance files, the Facilities database and equipment inventories.
• Ensures the Facilities database maximizes efficiencies for the department and agency. Builds and maintains site specific historical information in the database (floor plans, renovation history, mechanical information, appliances, etc.)
• Assists Facilities Manager in development of the annual budget, 3- 5 Year and 10 Year Capital Improvement Plan for all agency facilities. Conducts site visits to be familiar with current site characteristics and conditions, assists in identifying preventative maintenance and/or capital improvement needs.

As a team member at The Arc Ontario, you will receive...

• Employee Assistance Program
• EZ Access MD
• Growth potential/Opportunity for advancement within the agency
• And more!

Requirements

• A.S. Degree with and three (3) years facilities experience, or equivalent combination.
• Must possess excellent keyboarding and communication skills, flexibility and excellent interpersonal skills with proficiency in Microsoft Office Word, Excel and PowerPoint.
• Must be able to read blueprints/architectural drawings.
• Must be able to work well with all levels of internal management and staff as well as outside contacts.