Accounts Payable Clerk

Position Summary

The Accounts Payable Clerk is responsible for all functions related to vendor invoice process and inquiries, and the associated month end close. This position also delivers on the day-to-day commitments to our Customer, our Company, and our People:

The Accounts Payable Clerk will support the Business in operating as outlined in the Crescent Way and 3P’s:

• Purpose
• Process
• People

While building on our Culture of:

• Doing It Right
• Doing It Safe
• Doing It Well

Essential Duties and Responsibilities

Safety

• Read and understand the Crescent Safety Playbook – Doing It Safe
• Ensure Safe and well-maintained Work Environment and conditions throughout all workspaces, facility, and surrounding areas
• Engage all people in cultivating and promoting a Safety-First Culture 

People

• Ensure mail is distributed to designated areas and all outgoing mail is processed accurately 
• Replenish postage machine with postage
• Promote a Work Environment where Crescent People are valued and can safely communicate, grow, and develop
• Orders all office and kitchen supplies for the corporate office 

Productivity

• Support Cross Functional Teams to manage and prioritize assignments to ensure customer demand and accounting schedules are met
• Champion the Crescent Culture of Doing it Right, Doing it Safe, and Doing it Well and abide by all written and understood policies and procedures 
• Identify, drive and support all Continuous Improvement (CI) efforts 
• All other duties as assigned, including but not limited to the identification and training of an individual capable of successfully completing all stated Key Responsibilities as appropriate to maintain integrity of position for progression planning and coverage during times of absence 

Quality

• Manages PO related A/P invoices; communicates with sites to verify accuracy
• Manages discrepancies between PO and Invoices, working with sites/staff to resolve

Customer Value

• Responsible for all A/P invoices data entry into NetSuite
• Respond to all vendor inquiries and discrepancies 
• Monitors all vendor websites for invoices to be processed 
• Mails all checks written to vendors 
• Set up all new vendors in NetSuite getting approval from Senior Accountant/Controller 

Financial

• Review/monitor AP mailbox, match invoices with internal PO’s, identify variances, enter into NetSuite those that match and resolve with operating sites variances invoices 
• Codes recurring non-PO related A/P invoices, understand expense accounts and cost centers
• Tracks non-PO recurring A/P invoices and ensures proper expense accruals at month end
• Utilizing web/system tools to collect and consolidate for EOM GL entries and detailed reporting
• Participate in EOM process, meeting established timelines
• General Math skills – unit of measure conversions and similar problem solving

Cultural Competencies 

Do It Right

Doing what is right for our Customers, doing what is right for our Company and doing what is right for our People.  Continually improving the quality of our product and services.  Monitoring and measuring every key ingredient which could negatively impact our quality.  Doing it Right ensures we will always be a Premier Service Provider.

• Identifier and champion of change opportunities, adept at countering resistance to change, and an advocate for continuous improvement
• Provide direction and rally the team impetus, forge teams
• Willing to take calculated risks
• Accurate and timely completion of assigned tasks
• Thoroughness
  • Following up with the site regarding questions on vendor bill variances (to POs)
  • Following up with vendors on inquiries

Do It Safe

Providing a safe environment and supporting our People to reach their highest potential.  A safe environment where all forms of risk are assessed and controlled.  A safe environment open to new ideas, where our People’s opinions and overall well-being count.  A diverse environment where everyone fits and can be successful.

• Self-assured
• Able communicator—good clarity, balanced talker, and listener
• Patient
• Effectively assertive and able to handle conflict and confrontation situations
• Solution vs. blame oriented
• Mixture of firmness and flexibility
• Has energy and enthusiasm