Assistant Director of Enterprise Programs Delivery

The Assistant Director of Enterprise Program Delivery supports the execution of complex, high-visibility, and cross-functional initiatives across the Division of Communications and Marketing at Vanderbilt University.

Reporting to the Director of Enterprise Programs, this role serves as a senior execution lead responsible for advancing enterprise initiatives once they have been defined and structured. The Assistant Director translates program plans into coordinated action, ensuring that workstreams progress on schedule, stakeholders remain aligned, and deliverables meet expectations for quality and timeliness.

This role operates within a defined program structure and does not independently set enterprise program strategy or prioritization. Instead, it plays a critical role in driving execution, maintaining momentum, and ensuring operational discipline across initiatives that require coordination across multiple teams, partners, and senior leaders.

The Assistant Director must be highly organized, detail-oriented, and comfortable operating in fast-paced, high-visibility environments that involve confidential information and executive stakeholders.

Key Responsibilities

1. Program Execution and Workstream Leadership

• Support the delivery of enterprise programs by owning defined workstreams and ensuring consistent forward progress.

• Translate program plans into actionable tasks, timelines, and deliverables

• Manage execution of assigned workstreams across multiple teams and partners

• Track progress, dependencies, and deadlines to ensure timely completion

• Identify execution risks and escalate appropriately

• Ensure deliverables meet expectations before advancing to leadership review

2. Stakeholder Coordination and Communication

• Facilitate day-to-day coordination across internal teams, external partners, and senior stakeholders.

• Support engagement with senior leaders, handling sensitive or confidential information with discretion

• Prepare briefings, updates, and materials for leadership meetings
• Ensure clarity on roles, responsibilities, and next steps across participants

3. Operational Execution and Program Support 

• Maintain the operational infrastructure required to support effective program delivery.

• Develop and maintain program documentation, timelines, trackers, and status reports

• Capture key decisions, actions, and outcomes to ensure continuity and accountability

• Monitor execution against established program structures and governance

• Support the Director of Enterprise Programs in maintaining overall program discipline 

4. Meeting and Governance Support

• Support the execution of program governance through structured coordination and facilitation.
• Plan and facilitate working sessions and coordination meetings
• Develop agendas and ensure productive use of time

• Document outcomes, decisions, and action items

• Ensure follow-through on commitments across teams

5. Execution Quality and Process Discipline 

• Reinforce consistency and quality across program