Production Administrative Assistant - Bluffton, IN

Job Description

Production Administrative Assistant - Bluffton, IN

JOB DESCRIPTION – This position is responsible for supporting plant operations. Potential tasks would be varied and will likely change on a day-to-day basis, whether that be through hands-on production assistance, reconciling monthly inventory, assisting with weekly payroll, ensuring cleaning schedules are maintained, or backfilling the office manager’s responsibilities as needed.

POTENTIAL TASKS –  

• Assist operations personnel, maintenance personnel and supervisors as needed
• Ensure full traceability of product codes, lot numbers, locations, and expiration dates by following established protocol
• Provide monthly inventory guidance, reviewing and reconciling book to physical count valuations
• Process weekly payroll for hourly colleagues per corporate payroll schedule
• Create, complete and close production records accurately and in a timely manner
• Generate PO requests for ingredients and expense items, coordinating with company buyers to secure and maintain necessary inventories
• Prepare, code and enter A/P voucher requests related to fixed payments, PO-generated invoices, and freight charges
• Scan, sort and electronically file documents relating to safety, environmental, and inventory compliance.
• Support Sales and Customer Service teams in providing quality service to customers, suppliers, and fellow colleagues
• Provide proper documentation such as packing lists, bills of lading, certificates of origin, and trucking invoices as needed to various recipients
• Arrange freight for outbound LTL loads and warehouse locations and assist with dispatch duties when necessary, ensuring a healthy balance between unit capacity and cost savings
• Continually assess inventory to ensure proper stocking, product availability, and timely delivery to customers.
• Utilize available tracking resources to accurately order inbound product and materials when required
• Analyze available data on a daily basis and make informed decisions accordingly
• Become proficient in software as applicable (primarily Oracle, Sharepoint, and Teams)
• Other responsibilities as assigned by management

QUALIFICATIONS –

• Commitment to ADM's goal of achieving a zero injury culture and to understanding/following all company safety protocol
• Exhibit consistent, prompt attendance and have access to reliable transportation
• Proficiency in Excel and Outlook
• Oracle/Word knowledge is a plus but not required
• Excellent verbal and written skills, as well as possess strong math aptitude
• Flexible and willing/able to multi-task
• Maintain a positive, respectful, and professional attitude at all times

SKILLS REQUIRED –

• Strict adherence to confidentiality and excellence in all aspects of the position
• Ability to prioritize and follow through with multiple tasks, taking direction from multiple sources
• Determination to troubleshoot and identify appropriate resources to resolve concerns before they become issues or complaints
• Familiarity with accounts payable methodology
• Experience working both independently and in a team-oriented, collaborative environment is preferred
• Strong computer skills in Microsoft Outlook, Word and Excel
• Must be dependable, ethical and professional

SCHEDULE – This is an hourly position. Shift is primarily days M-F but must be willing to work over (and possibly occasional weekends) if needed. Demonstrate initiative to work independently on given assignments while remaining flexible enough to work within team setting.

EQUIPMENT REQUIREMENT –All PPE will be provided by the plant.

Before applying for an exempt, non-exempt or hourly job opportunity, you are expected to initiate a discussion and share your intentions with your supervisor.  * If you’ve been in your current position for more than 18 months, supervisor approval is not required.  * If you’ve been in your current position for less than 18 months, verbal supervisor approval is required.  
​Hiring Manager-  Michele Marcum ​
Recruiter-  Susan Carney

City

Bluffton

State

IN - Indiana

Location Country

United States

About ADM

At ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry-advancing innovations, a complete portfolio of ingredients and solutions to meet any taste, and a commitment to sustainability, we give customers an edge in solving the nutritional challenges of today and tomorrow. We’re a global leader in human and animal nutrition