Executive Business Administator

Azure Data is seeking an experienced Executive Business Administrator to provide executive and calendar support to an engineering VP.

If you thrive in a fast-paced, dynamic, and fun work environment and are passionate about supporting a busy executive with a team size of approx. 65, distributed across multiple time zones and geographies, then this could be the role for you!

This role operates in a variety of capacities, working with a senior leadership team demonstrating excellence in administrative functions. You will be responsible for Executive and partner-level interfaces, contact with customers, external partners, and all levels within Microsoft. 

You should be able to navigate and change directions quickly within a fast-paced engineering environment; have proficient interpersonal and customer service skills; take initiative; demonstrate good judgment and can maintain confidentiality. You will also should be able to set priorities and handle multiple tasks simultaneously. Being detail oriented and having consistent and timely follow-through will be essential to success.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

In alignment with our Microsoft values, we are committed to cultivating an inclusive work environment for all employees to positively impact our culture every day. 

Responsibilities

Key Responsibilities:

• Calendar Management with attention to accuracy, timeliness, conflict resolution and alignment to the leaders’ priorities and commitments that include teams that spread geographically across the globe.
• Effectively utilize the leaders’ bandwidth through calendar management and monitoring for time efficiency.
• Partnering with leader and executive office with management of Rhythm of Business calendar and preparing and/or coordinating internal and external engagements and communications as required.
• Cross collaborating, planning, and managing logistics for leader’s team meetings such as Town Halls, staff meetings, morale events and team offsites.
• Assist with managing the annual/quarterly discretionary budget for the team, headcount and PCN operations within your teams.
• Ensure smooth execution of travel coordination, booking, and scheduling.
• Distribution and Security Group ownership and management for the leaders’ teams.
• Proactively lead office space management for your leaders’ teams.
• Office set up and clean out for incoming and outgoing new hire employees and interns.
• Purchasing equipment, services, and supplies, creating purchase orders and processing invoices.
• Collaborate and partner with support staff across the Azure Data community to ensure a consistent experience.

Other 

• Embody our culture and values 

Qualifications

Required/Minimum Qualifications

• 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper-level management.

Other Requirements:

Ability to meet Microsoft, customer and/or government security screening requirements are required for this role. These requirements include, but are not limited to the following specialized security screenings: 

• Microsoft Cloud Background Check: This position will be required to pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter.

Additional