Financial Secretary

PURPOSE AND SCOPE:

Supports an organization or department by performing secretarial and clerical services for school location. Assist management with administrative tasks such as tracking and compiling information of interest.  

ESSENTIAL JOB FUNCTIONS:

1. Central Office & the Financial Secretary shall use best professional efforts and skills to perform duties in a diligent, energetic, competent, and ethical manner, consistent with the School’s established policies, directives, and expected practices. 
2. You understand and accept that the values of Southern Avenue Charter, temperance and tolerance apply to your interactions with your supervisors, colleagues, students, parents, staff, and all others with whom you come in contact at or on behalf of the School.
3. Provides clerical support for the day-to-day operations of the school including preparing correspondence as directed.
4. Responsible for the accurate and timely financial accounting activity of the school including receipt of monies, requisitions, and other financial bookkeeping.
5. Answers phones and emails regarding questions and information related to the school; responds to questions and issues and/or screens calls for administrators’ response.
6. Schedules appointments for administrators and prepares for meetings as requested.
7. Ensures documentations filed and paperwork processed in a timely manner.
8. Creates databases and prepares various.
9. Attends training, meetings, seminars and/or workshops to enhance job knowledge and skills.
10. Performs other related duties as assigned or directed.

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent; associate degree or coursework in accounting or finance preferred.
• Prior experience in school finance, bookkeeping, or administrative work strongly preferred.
• One (1) year of experience secretarial/ clerical experience preferred
• Strong math, organizational, and communication skills.
• High attention to detail and accuracy.
• Ability to work independently, prioritizes tasks, and meets deadlines.
• Commitment to maintaining confidentiality and professionalism.

Work Environment:

• Office setting within an elementary school.
• Frequent interactions with staff, parents, students, and district personnel.
• May require sitting for extended periods and handling cash or sensitive documents.