Marketing Executive Assistant

At Bloom Energy, our vision for a world powered by clean, reliable, and affordable energy is more than just a dream—we’re making it reality.

For over two decades, we’ve been at the forefront of the global energy transition, pioneering solutions that empower critical industries to thrive in a rapidly digitizing, energy-intensive world. From revolutionizing power for AI-driven data centers to ensuring resilience for hospitals, electric grids, manufacturing facilities, and utilities, our solid oxide fuel cell (SOFC) and solid oxide electrolyzer (SOEC) technologies are redefining what’s possible by delivering energy abundance for all. With more than 30,000 fuel cell modules deployed worldwide, we are the trusted partner for Fortune 100 companies and innovators alike. Our cutting-edge solutions enable unparalleled “time-to-power” capabilities, reliability, and sustainability, ensuring our customers remain ahead in a world where soaring energy demand and intensifying energy scarcity are rapidly becoming the new norm.

At Bloom, we thrive on collaboration, bold thinking, and relentless innovation. We believe that, together, we can create a brighter, more sustainable future while tackling the most pressing challenges of the 21st century.

We’re looking for an experienced Executive Assistant who can act as a trusted execution partner, understanding Executive priorities, maximizing the productivity of their leader and operate with high judgment. You’ll report to Bloom’s Chief Marketing Officer and join a high‑performing, collaborative team committed to delivering best‑in‑class marketing outcomes. This role is based in San Jose, CA. This is a 5 days per week, fully on-site, in office role.

Role and Responsibilities:

CMO Support

• Manage the CMO’s calendar, ensuring time is prioritized effectively across strategic work, internal meetings, customer engagements, and external events. 
• Coordinate complex scheduling needs across time zones and with both internal and external stakeholders. 
• Act as a trusted thought partner to the CMO, anticipating needs and prioritizing requests
• Assist in the end-to-end planning and execution of events, including scheduling, venue coordination, material preparation, and on-site support as needed.
• Own the logistics and preparation of meeting materials, agendas, notes, and follow-ups
• Coordinate logistics for customer meetings, conferences, and events, and assist with the preparation of customer meeting materials
• Arrange domestic and international travel, ensuring maximum time efficiency and effectiveness
• Interact with C-level executives and other EA’s to coordinate meetings and other business-critical interactions
• Manage external visitors and associated agendas
• Handle business details of a highly confidential and critical nature
• Resolve time sensitive issues with a high degree of precision and exhibit strong organizational, written, and verbal communication skills
• Support coordination across departments (like Sales, Product, and Customer Success) to keep marketing in sync with the broader business. 

Financial Management

• Own invoice processing administration from start to end such as vendor registration, supporting  with PO’s and ensuring invoices are processed in a timely manner.

• Handle expense management for the CMO, Marketing team and corporate card, including preparing and submitting expense reports and ensuring adherence to company policies. 

Marketing Team and Event Support

• Provide occasional back-up support for other members of Bloom’s senior leadership team for travel, expenses reports, coordinating key meetings, event registrations data entry, research, and presentation preparation.
• Assist in the successful execution of field marketing and hospitality programs, managing critical elements such as menu planning, ticket transfers, and comprehensive attendee communications
• Organize team meetings, meals and team-building events
• Facilitate clear and concise communication with internal teams and external partners.
• Maintain meticulous organization of marketing-related documents, contracts, and event timelines to ensure all projects are on track and deliverables are met promptly.
• Help ensure the marketing team stays informed and connected through regular updates and meeting recaps. 

Skills and Experience

• Minimum 10 years of Executive Assistance experience supporting C-suite executives, preferably in a Sales/Marketing environment
• Bachelors, Degree Preferred
• Can do attitude willing to do what it takes to achieve great outcomes
• Must be able to multi-task and prioritize workload
• Zero misses, impeccab