Accounts Payable Representative I / Receptionist

 

Your Next Career Opportunity

As one of the largest utility distribution organizations in America, we constantly strive to bring our best to our customers, suppliers, and fellow associates. Irby Utilities is uniquely positioned to provide dynamic solutions to essential utility services impacting our local and broader communities.

 

Job Summary

The Accounts Payable Representative / Receptionist is responsible for compiling and maintaining accurate accounts payable records and providing front desk and switchboard support.

             

Essential Duties & Responsibilities

• Review and reconcile vendor invoices and credit memos within the AP Unapproved Queue..
• Respond promptly to all vendor inquiries regarding payment/account status via phone and/or email.
• Prepare analysis of accounts regarding payment/account status.
• Serve as back-up to monitor, submit, and follow-thru for full completion any bid bond requests submitted to - bidbonds@irby.com.
• Serve as back-up to monitor, submit, and follow-thru for full completion any vendor credit application requests submitted to -vendorcreditapp@irby.com.
• Pick up mail from the USPS location and scan daily incoming mail to necessary employees.

• Process any daily out-going mail and/or UPS.
• Support branch locations with accounting procedures as needed.
• Answer all incoming calls through the switchboard while at desk.
• Serve as back-up Receptionist in the atrium as needed, answering all incoming calls through the switchboard.

 

Minimum Qualifications

• Knowledge of accounts payable principles, practices, and related regulations.
• Familiarity with accounting systems and data processing techniques.
• Ability to maintain detailed and organized records.
• Typing proficiency of at least 45 words per minute.
• Ability to interpret and apply specific rules, policies and procedures of the office to which assigned.
• Strong interpersonal skills to establish and maintain effective working relationships.
• Ability to provide work direction and guidance to others when needed.
• High level of discretion and confidentiality.
• Self-motivated with the ability to work independently.
• Excellent verbal and written communication skills.

 

Preferred Qualifications

• High School diploma and three to five years related experience and/or training; or equivalent combination of education and experience.

 

Why work for Irby?

Irby Utilities is a crucial link in the distribution chain, connecting manufacturers to their customers in electrical power, natural gas, and broadband services. Our team delivers end-to-end solutions through logistical and operational support, sales and account management, project services, data analysis, and more. We firmly attribute our success to our people in each of these fields, and we are constantly advancing our skills and abilities.

 

Our Competitive Benefits?

401K Plan, Competitive Medical Plans (medical, dental, and vision), Paid Time Off, Paid Company Holidays, Floating Holiday, On Demand Pay, Flexible Spending Accounts (Health and Dependent Care), Employee Assistance Program, Tuition Reimbursement, Employee Discounts, Long-term and Short-term Disability, and Life Insurance.

 

About Irby

Irby Utilities is one of the three largest electrical utility distribution companies in the United States, with over $1.5 Billion in annual sales and 700 employees across more than 45 branches in 27 states.  We have experienced incredible growth over the past five years, presenting many outstanding career & development opportunities throughout the country in various locations such as:  Dallas/Ft. Worth, Orlando, Atlanta, Nashville, Denver, Salt Lake City, Portland and Minneapolis.

Irby was a pioneer in the early days of the electrical business, founded in 1926, and continues to be an industry leader in