Administrative Specialist

Date Posted:

2025-01-28

Country:

United States of America

Location:

MA133: Tewksbury, Ma Bldg 3 Concord 50 Apple Hill Drive Concord - Building 3, Tewksbury, MA, 01876 USA

Position Role Type:

Hybrid

At Raytheon, the foundation of everything we do is rooted in our values and a higher calling – to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today’s mission and stay ahead of tomorrow’s threat. Our team solves tough, meaningful problems that create a safer, more secure world.

The System Engineering Directorate is the central focus for Mission Systems Integration activities within Raytheon, responsible for defining customer needs, functional and product architecture, requirements definition and decomposition, Model Based Systems Engineering (MBSE), system performance, and System Security Engineering (SSE).

The Radar Systems Department, within the Systems Engineering Directorate, is seeking an administrative specialist to support business operations for the department of 200+ engineers from our Tewksbury/Marlborough MA office locations. The individual performing in this role will be required to simultaneously handle a wide range of administrative duties that will assist with organizing, scheduling and prioritizing day-to-day activities. In addition, this position requires processing visitor requests, escorting of personnel within the building, coordinating domestic and international travel and accurately developing travel expense reports. Other duties include composing reports, charts and presentations to include inter-office correspondence and emails. The candidate would be expected to manage the staff member’s calendars, phone calls and emails to assist them in effectively managing their time, dates and commitments. Understanding roles and responsibilities of the team will be key to delegating commitments to keep the organization running smoothly. The administrative assistant will need to work seamlessly across organizational boundaries including other departments within Engineering, Talent Acquisition, Human Resources, Security and other Raytheon businesses as required. To be successful, the ideal candidate will work with minimal supervision, propose solutions to problems, maintain a high level of confidentiality and have excellent communication and interpersonal skills.

We value diverse skills and experience, so don’t hold back. Your qualification could add tremendous value to our team. Our customers come from all different backgrounds, and so do our employees. If you’re passionate about what you could accomplish here, we’d love to hear from you.

Responsibilities to Anticipate:

• Expense report reconciliation

• Generation of charts, tables, reports, correspondence and other materials with speed and accuracy including preparation of spreadsheets in Excel and PowerPoint presentations

• Scheduling, organizing and supporting as required conference calls and meetings

• Performing basic research, data compilation and database management for projects and documents

• Support to hiring activities and the onboarding of new employees (office space, equipment ordering, clearances processing, orientation, etc.)

• Ordering of office supplies and making arrangements for catering

• Keeping up to date records on required training and ensuring team members are compliant with all training requirements

• Ability to establish and maintain excellent working relationships and communication channels with administrative specialist counterparts across engineering

Qualifications You Must Have:

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience in a professional or similar role as a program/project coordinator

• Experience with planning and organizing schedules and events

• Proficiency with Microsoft Office Tool Suite and Outlook

• The ability to obtain and maintain a U.S. government issued security clearance is required. U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance

Qualifications We Value:

• AS or BS degree in related discipline and/or Executive Administrative role

• Demonstrated level of professionalism and discretion

• Excellent written and verbal communication skills

• Knowledge of Raytheon's business, company policies and procedures specifically related to ITAR and EXIM guidelines and procedures

• Ability to obtain a DoD Security Clearance within 1year of start date