Accounts Payable Clerk (68746)

Position Summary

The accounts payable clerk will assist in various functions of the Finance Department as needed.  Functions of the job will include responsibility for verify accounts, payment approvals, processing checks/ACH/Virtual credit card payments, student refund payments, purchasing card review and journal entries.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Process accounts payable checks/ACH/Virtual credit card payments weekly
• Verify department and VP approvals on payment requests
• Verify vendor account to avoid double payments
• Process of purchasing cardholder transactions
• Post and reconcile miscellaneous payments received
• Fiscal year end processing
• Reconcile monthly vendor statements, obtain vendor invoices and work with University personnel for approvals
• Maintain Prepaid accounts
• Maintain sales tax status with states
• Open and distribute US mail and emails daily for the Finance Department
• Verify checks processed, match check copies and mail checks
• Maintain vendor IRS W-9 file and update information as needed
• Maintain ACH and Virtual credit card file and update information as needed
• Email ACH vendors on payments processed
• Complete online payments monthly to our credit card vendors
• Process Purchase Order requests including verifying approvals and department balance available
• Maintain driver’s list and requests sent to our insurance company for new drivers
• Filing
• Notary
• Other duties as assigned or required.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

Required Qualifications (Knowledge, Skills, and Abilities)

Must understand and support the Mission, Vision and Code of Ethical Conduct of Walsh University, as a Catholic higher education university as expressed in Ex Corde Ecclesiae, and possess the following:

Education: High School or Associates degree.

Work Experience:  1 – 3 years’ experience in accounts payable preferred.