ARIZONA BARBERING AND COSMETOLOGY BOARD

The Arizona Barbering and Cosmetology Board's mission is to protect the public's health and safety by licensing qualified schools, establishments, and individuals, and ensuring compliance with state statutes and regulations.

ADMINISTRATIVE SERVICES OFFICER 2

Job Location:

1740 West Adams Street

Phoenix, AZ 85007

Posting Details:

Salary: $43,981- $55,000 

Grade: 21

Open Until Business Needs Are Met

Job Summary:

Under general supervision, prepares the Department's daily cash receipts reconciliation report, reconciling with those entered in the Department's internal licensing system, and entering cash receipts in the statewide accounting system (AFIS). Enters vendor claims, internal transfers, and other accounting transactions into the State's accounting system (AFIS). Invoice purchasing in the Arizona Procurement Portal (APP). Reviews independent contractor billings and enters them into the statewide accounting system (AFIS).

Consults with the supervisor to resolve complex issues; applies accounting principles and practices of governmental accounting while exercising discretion and independent judgment within the Administration Division's established practices; and performs related work as required.

This position may be available for remote work within Arizona (Tuesday & Wednesday in the office).

Job Duties:

• Processes and enters vendor claims, internal transfers, and other accounting transactions into the State's accounting system (AFIS). Invoice purchasing in the Arizona Procurement Portal, and performs all related procurement activities in accordance with State statutes, policy, and procedures. Verifies the accuracy of invoice information and vendor remittance addresses

• Enters cash receipts into the statewide accounting system (AFIS) for all fees received. Performs reconciliation of revenue transactions between the statewide accounting system (AFIS) and the Department's internal licensing database. Runs and distributes reports as needed and provides assistance in researching and clearing items

• Maintains the Department's daily cash receipts report, ensuring that receipts are accurately categorized by fee type, recorded to the proper accounting fund, and entered in the agency database program. Researches and resolves any inconsistencies between the receipt and supporting documentation

• Provides administrative & technical assistance to the BCB leadership team regarding work plans & operational strategies, including goals, objectives, accountability, & quality related to various projects. Responds to inquiries from the public & private sectors on behalf of the ED and leadership team

• Audit/review employee travel claims for submission into HRIS. Reviews independent contractor billings and enters into AFIS. Communicates with the Business Administrator concerning billing and payment issues, research, and other accounting matters

• Acts as a liaison to the Arizona Barbering and Cosmetology Board, including attendance at regularly scheduled board meetings and writing official board minutes

Knowledge, Skills & Abilities (KSAs):

Knowledge:

• In-depth knowledge and understanding of the creation, development, and editing of high-level business communications (i.e., letters, memos, emails, and reports)

• General knowledge of governmental organizations, and State and Federal rules/regulations governing BCB

• Microsoft computer programs such as Word, EXCEL, ACCESS, Outlook, and SharePoint

• Appropriate data gathering, summarization methods, and report preparation

• Google Office Suite Products - Docs, Sheets, Drive, Calendar, Email

• General knowledge of personnel rules, policies, and procedures

• Standard office and administrative practices

• Procedure analysis and policy development

• Basic accounting and budgeting concepts

• Basic strategic planning concepts

• Time-line management

Skills:

• Analyzing and comprehending complex issues by extracting and manipulating data fro