Executive Assistant - Legal & Corp Governance - Chicago, IL

Job Description

Executive Assistant - Legal & Corp Governance - Chicago, IL.

Location: This is an onsite position at ADM's Global Headquarters in Chicago, IL requiring a daily on-site presence.

Position Summary:
ADM is seeking an Executive Assistant to provide direct support to the Senior Vice President, Chief Legal Officer and Secretary and the Vice President, Corporate, Securities and M&A Counsel & Assistant Secretary. This highly visible role is critical to keeping key legal and corporate governance projects and initiatives moving forward by delivering high-level administrative support.

Key Responsibilities:

• Ensure complete confidentiality on all sensitive legal and business matters
• Proactively manage complex and frequently changing calendars, taking initiative to resolve scheduling conflicts and maintain seamless daily flow
• Coordinate complex global travel arrangements and prepare accurate expense reports
• Assemble and prepare documents, presentations, reports, and correspondence for both internal and external use, often under tight deadlines
• Design and deliver polished PowerPoint presentations for use in meetings with the executive team, board, and external stakeholders
• Maintain and organize administrative, reference, and legal files, ensuring accurate documentation and timely follow-up
• Create, format, and distribute Excel reports compiled from various internal and external sources
• Review, route, and secure approvals from multiple departments, ensuring timely turnaround on key matters
• Manage multiple Microsoft SharePoint sites and Teams channels, overseeing document repositories, permissions, and access controls
• Plan, coordinate, and manage meetings and events, including those involving external counsel and other key individuals
• Support leaders, at times, during non-standard hours due to travel or urgent company priorities

Key Characteristics:

• Strong spirit of teamwork and proven ability to cultivate and maintain positive working relationships at all levels, both inside and outside the organization
• Maturity, professional demeanor, and personal discretion to confidently interact with senior leaders, directors, and external partners
• Independent decision-making and problem-solving skills with a logical, systematic approach to developing solutions
• Excellent communication skills emphasizing clear, concise writing and speaking
• Outstanding listening, organizational, and time management skills, with meticulous attention to detail and follow-up
• Demonstrated ability to work under pressure to meet critical deadlines
• Prudent judgment in handling highly confidential and sensitive issues
• Flexibility and a positive attitude in adapting to changing priorities and environments
• Commitment to continuous learning and proactively seeking opportunities for process improvement

Qualifications:

• A bachelor’s degree is preferred but not required and/or a minimum of five years of executive assistant or equivalent high-level administrative experience
• Proficiency in the Microsoft Office Suite (SharePoint, Teams, Outlook, Word, PowerPoint, Power BI, and Excel) required;
• Familiarity with Document and Matter Management systems as well as tools such as DocuSign, Adobe Professional and Compare ware software is preferred

Before applying for an exempt, non-exempt or hourly job opportunity, you are expected to initiate a discussion and share your intentions with your supervisor.  * If you’ve been in your current position for more than 18 months, supervisor approval is not required.  * If you’ve been in your current position for less than 18 months, verbal supervisor approval is required.  
​Hiring Manager-  Regina Jones  ​
Recruiter-  Karen Kremer

 

City

Chicago

State

IL - Illinois

Location Country

United States

About ADM

At ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry-advancing innovations, a complete portfolio of ingredients and solutions to meet any taste, and a commitment to sustainability, we give customers an edge in solving the nutritional challenges of today and tomorrow. We’re a global leader in human and animal nutrition and the world’s premier agricultural origination and processing company. Our breadth, depth, insights, facilities and logistical expertise give us unparalleled capabilities to meet needs for food, beverages, health and wellness, and more. From the seed of the idea to the outcome of the solution, we enrich the quality of life the world over. Learn more a