Front Office Coordinator

Company Description

At Coffman Engineers, we serve as both prime consultant and subconsultant on projects large and small. The markets we serve include commercial, institutional, government, industrial, healthcare, energy services, and more. Incorporated in 1979, we have employees in more than 23 locations serving clients across the United States and overseas.

Our broad range of markets, clients, and services, coupled with industry-leading talent, provides unique and exciting opportunities to grow as professionals, serve clients, and make a difference in our communities. To meet client objectives, we work in teams comprised of civil, structural, mechanical, electrical, fire protection, industrial, energy, acoustics, and a variety of other specialty services. Our collaborative approach fosters innovation, technical excellence, and value-based solutions for our clients. It also makes Coffman a great place to work.

Job Description

Our mission is simple: To empower our team to deliver innovative engineering solutions focused on our clients’ success. As a Front Office Coordinator at Coffman Engineers, you’ll be part of a collaborative, creative, and high-performing team that believes in making a difference for our clients and our communities. You’ll experience a culture where your growth and contributions truly matter.

Coffman Engineers’ Spokane office has an immediate opening for a Front Office Coordinator who is organized, dependable, and enjoys being the first point of contact in a professional office environment. This is an in-office role with opportunities for additional training and growth over time.

The ideal candidate is punctual, reliable, detail oriented, and comfortable juggling multiple priorities while maintaining a friendly, professional presence.

Qualifications

Key Responsibilities

• Serve as the front desk point of contact by welcoming guests and answering phones in a courteous and professional manner
• Manage office mail and shipping services (UPS, FedEx, USPS, etc.)
• Track inventory and order office supplies and food as needed
• Coordinate with office vendors, including coffee service, office supply providers, cleaning services, and building management
• Maintain a clean, organized office environment, including light cleaning and upkeep of shared spaces such as conference rooms and break areas
• Maintain a supply of clean, ready-to-use (empty) workstations for office visitors, onboarding and offboarding, including assisting with the coordination of desk setup/turnover as needed
• Act as the primary point of contact for Word Processing support, including specifications, proposals, letters, reports, printing, binding, and data entry; this work is time sensitive and an essential function of the role
• Arrange travel accommodations, including airfare, hotel, and rental car reservations
• Assist with planning and coordinating company events, including setup and breakdown, ordering food, and purchasing supplies
• Perform other administrative duties as assigned

Qualifications

• Required: Proficiency with Microsoft Word, including formatting, editing, and preparing professional documents
• Strong organizational and multitasking skills with a can-do attitude
• Ability to work effectively with a variety of staff, vendors, and clients
• Ability to work independently and manage competing priorities
• Strong written and verbal communication skills
• Professional demeanor and appearance

Salary range: $20.00-$24.00 per hour

This position is not eligible for sponsorship. No paid interview travel offered.

Additional Information

Why You Want to Work Here

You could choose to work anywhere, so why work at Coffman Engineers? Because we are different – our culture sets us apart. Simply stated, we are a group of creative, high-performing people who like working together and believe that what we do makes a difference. Employees say that it feels like working with a group of friends in a small office while enjoying the benefits and perks of working for a large firm. Our culture is not the only thing that makes us different, but it drives everything we do.

Coffman offers comprehensive benefits, including a flexible PTO program and a fun office environment. Our downtown Spokane office is located near RiverPark Square and close to a variety of shops and restaurants. Whether it is delivering the best possible service to our clients or competing in an office-wide ping-pong competition, we welcome the dedicated and the driven. Join us.

Don’t take our word for it. Check out what others are saying:

Glassdoor Reviews: http://www.glassdoor.com/Reviews/Coffman-Engineers-Reviews-E409809.htm

Coffman at a Glance