Human Resources Assistant

Job Title: HR Assistant

Pay: $60,000 - $80,000

Company: Tree Service Unlimited, Inc.

Office Location: Cameron Park, CA

Position Status: Temporary Full-Time, potential for permanent placement, Exempt

Position Summary: The Human Resources Assistant will provide support to the Human Resources function for the West Coast division. This role plays a critical part in the daily administration of HR operations for two entities, including onboarding, compliance, document management, leave coordination, and employee relations support.

Duties and Responsibilities:

Employee Onboarding:

• Schedule drug screenings and pre-employment physicals for new hires.
• Coordinate orientation sessions and track incoming documentation.
• Lead onboarding orientations, collect necessary paperwork, and ensure timely submission to appropriate departments.
• Provide training on HRIS and Time Keeping Processes.
• Develop and implement improvements to the onboarding process to enhance the new hire experience.

Leave Management:

• Serve as the point of contact for employees inquiring about leave policies, including FMLA, CFRA, ADA, and personal leaves.
• Coordinate documentation and communication between employees and management.
• Track and maintain accurate leave records, ensuring compliance with local, state, and federal regulations.
• Provide guidance and follow-up on return-to-work processes.

Employee Relations Support:

• Assist HR Manager with tracking and documenting employee relations matters, including investigations and disciplinary actions.
• Support HR in promoting a positive work environment and escalating concerns as needed.
• Escalate employee relations matter as needed

Document Management:

• Complete and maintain records for status change forms, separation forms, and California state-specific compliance forms.
• Ensure accurate documentation control and maintain employee files at the local level, ensuring all documentation is submitted to the corporate office.
• Assist in creating a centralized document repository to streamline access and compliance tracking.

Administrative Support:

• Be the first point of contact to answer HR and Payroll related inquiries for West Coast. Delegate to other departments or HR Manager accordingly.
• Provide support for various HR administrative tasks and special projects as assigned.
• Collaborate with cross-functional teams to support organizational initiatives and enhance HR service delivery.
• Assist with employment verifications, unemployment claims, disability claims, and worker compensation data requests for employees
• Support the HR team in issuing policies, monitoring completion, and staff compliance with policies.

Compliance Support:

• Assist with compliance audits, including MVR audits, I-9 audits, and driver’s license audits.
• Maintain poster compliance across all West Coast locations and ensure all HR practices adhere to local and federal regulations.
• Collaborate with HR Manager to address and mitigate compliance risks.

Employee Engagement:

• Track employee birthdays and organize employee events to enhance engagement.
• Support initiatives to gather employee feedback and drive improvements in workplace culture and morale.

Minimum Education and Experience:

• AA degree requir