Undergraduate Admissions Coordinator, Art, Design and Creative Technologies

Job Posting Title:

Undergraduate Admissions Coordinator, Art, Design and Creative Technologies

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Hiring Department:

College of Fine Arts

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The College of Fine Arts is the college of creativity at The University of Texas at Austin—a home for artists, performers, designers, scholars, educators, makers and creatives ready to change the world.

Benefits package:

• 100% employer-paid basic medical coverage

• Retirement contributions

• Paid vacation and sick time 

• Paid holidays 

• Other services and perks.

This job description may not contain all assigned duties, responsibilities, or aspects of the job described. Even if you don't qualify or have specific experience in every facet of this role, we encourage you to apply.

Purpose

Manage recruitment and admissions processes for the Department of Art and Art History, the Department of Design and the Department of Art and Entertainment Technologies. Develop relationships with prospective students, families, high school and community college personnel. Collaborate with departmental faculty and staff to market undergraduate programs.

Responsibilities

• Student Recruitment: Engage with prospective students via phone, email, and individual meetings. Conduct presentations and tours pertaining to College of Fine Arts opportunities with an emphasis on our art, design and creative tech offerings. Implement communications strategy to encourage and support prospective students through each stage of the enrollment process using email, social media, departmental websites and printed materials. Utilize client-relationship-management (CRM) database to plan and manage engagement with prospective undergraduate students throughout the college search and enrollment process. Travel to implement recruitment strategy.

• Admissions Processing and Review Management. Collaborate with department stakeholders and COFA director of admissions to manage application requirements for first-time-in-college, external transfer and internal transfer applicants. Collaborate with the Office of Admissions and Academic Information Systems to facilitate student-centered application processes. Proactively identify and address challenges students may experience; assist students as needed. Coordinate application review processes in collaboration with faculty reviewers, the COFA director of admissions, and Office of Admissions. Coordinate identification of students for scholarship consideration.

• Event Coordination: Develop and coordinate Department of Art and Art History and School of Design and Creative Technologies recruitment, admissions and yield events, including but not limited to on-campus events, individual and group visits, virtual events, and off-campus programs. Determine appropriate audience, schedule, agenda and venue; secure space and arrange for A/V and custodial support; coordinate event-related marketing, communications and registration; coordinate participation of faculty, students and staff as needed; monitor projected and actual expenditures in accordance with budget allocation.

• College of Fine Arts Teamwork: Contribute as a member of the College of Fine Arts Admissions Team, collaborating with and supporting colleagues and student ambassadors. Facilitate or assist with college and university-wide events hosted by the College of Fine Arts and Office of Admissions. Contribute to the development of the strategic recruitment plan and assess effectiveness of recruitment activities in shaping outcomes. Ensure that all processes follow procedures established by the department, college and related campus units.

• Program-related and Higher Education Knowledge. Maintain strong working knowledge about the Department of Art and Art History, School of Design and Creative Technologies, College of Fine Arts, and university to serve as an expert resource for prospective students, families, and school and community-based organization (CBO) partners. Seek out and attend periodic training opportuniti