Administrative Assistant 4 - Office of Marketing & Events

Nevada State University appreciates your interest in employment. To ensure your application process runs smoothly, we ask that you keep in mind the following when completing your application:

• The required documents are listed below on the posting. Your application may not be considered if you do not attach the required documents.

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If you need assistance or have questions regarding the application process, please contact the Human Resources department at (702) 992-2320 or apply@nevadastate.edu.

Nevada State University invites applications for the position of Administrative Assistant 4. The Administrative Assistant 4 will work with the Office of Marketing & Events in the Division of Advancement to further the mission of Nevada State University and enhance the institution’s brand and events. This position will manage and coordinate workflow for project and printing requests, marketing collateral, promotional items, and office products. The Administrative Assistant 4 will also perform a variety of administrative support duties such as scheduling meetings and coordinating travel for the Vice President, and coordinating meetings for the foundation board and the Office of Marketing & Events.

About the institution:

Nevada State University, a four-year Minority Serving public institution with a statewide mission, is dedicated to excellence in teaching and learning and committed to the advancement of a diverse and largely underserved student population. Designated a Hispanic Serving (HSI) and Asian American Native American Pacific Islander Institution (AANAPI), Nevada State is a university where teaching and student support are valued above all else.

Nevada State University continues to grow as an institution of higher education. In Fall 2025, the enrollment surpassed 8,400, with 8,287 undergraduate students and 117 graduate students. A majority of our students are first generation, racial/ethnic minorities, parents, and/or returning students, of which 48% are Hispanic, 10% are Asian/Pacific Islander, 10% are Black/African American, and 22% are White.

We celebrate the storied backgrounds of our campus community. We operate with a shared commitment to represent and serve the diverse population of Nevada and to encourage the exchange of ideas that respects and honors the lived experiences of our students, staff, and faculty. We foster a culture of inclusive excellence so our members can live authentically, fully engage, and flourish. In order to strengthen the university and progress its mission, the university dedicates itself to intentional and ongoing reflection to meeting the evolving needs of Nevada State University, the surrounding communities, and the State of Nevada.

We seek applicants who are passionate about working with this promising student population and collaborating with faculty and staff across departments to make a lasting impact in developing our institution and our community. 

We encourage you to highlight your background in fostering an inclusive campus culture and supporting the success of students who are historically underrepresented in higher education.

Core Responsibilities:

• Manage and coordinate workflow by planning, communicating, and implementing processes and procedures for project requests and ordering marketing collateral, promotional items, and office products, including requesting vendor quotes, processing orders, and coordinating art/proof approval.
• Perform a variety of administrative support duties such as scheduling meetings and coordinating travel for the Vice President, coordinating meetings for the Office of Marketing & Events as well as the University foundation board.
• Prepare, track, and monitor transaction in the Workday System, such as procurement card reconciliations, purchase requisitions, and invoice payments.
• Participate in planning, organizing, and developing pr