Business Operations Coordinator- (Full-Time) Honolulu, HI

Job Functions, Duties, Responsibilities and Position Qualifications:

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Summary

The Business Operations Coordinator (“BOC”) provides support for the executive team and designated management-level staff with projects to promote general company operations including but not limited to marketing events, public relations activities, facility maintenance and renovation.   The BOC will effectively communicate with all necessary internal and external parties to manage the daily calendar, items due and schedule appointments with third party consultants, contractors, vendors landlords and leasing agents.  The BOC is required to demonstrate the ability to prioritize the demands of multiple tasks with a logistical and operational business focus.  The ideal candidate is motivated, results oriented and committed to providing outstanding customer service every day.

Location: Honolulu, Hawaii

Schedule: Full-time

Base salary range: 65,000-75,000 annually, depending on experience

Qualifications

• Bachelor degree.
• Five (5) plus years of support or management experience preferred.
• Previous experience in construction and maintenance is preferred
• High level of accuracy, attention to detail and ability to prioritize multiple tasks
• Strong math and written communication skills
• Ability to communicate clearly and professionally with customers, coworkers, and external vendors
• Computer proficiency, including use of purchase order systems, profit and loss reports and scheduling tools preferred. General knowledge and proficiency in the use of Microsoft Office applications is required
• High level of ownership, accountability and initiative
• Ability to work a flexible schedule based upon the needs of the Company
• Ability to exercise independent judgment, and decision-making skills
• For hospital settings, additional requirements may apply and change without notice, including, but not limited to, criminal background check, health clearance and hospital compliance training
• Successfully pass Company pre-employment drug test and periodic and random thereafter
• Demonstrated and proven ability/experience in accomplishments in all of our five core values:

Essential Functions

Under limited supervision and in accordance with Company procedures and guidelines, this position:

• Assists with management of the facility maintenance  of the PSC’s and hospitals in coordination with the Building Manager and PSC Manager or Supervisor, consisting of working directly with maintenance and housekeeping services personnel to educate and develop individuals on programs, processes and procedures
• Administrative support for Executive Leadership Team
• Meeting coordination including calendar, material preparation, taking minutes, and follow-up items tracking
• Project Management
• Ensure compliance with facilities programs, processes and procedures
• Prepare and analyze business, marketing, leasing, and other reports to management as needed
• Responsible for projecting and preparing preliminary facilities budget and facilities fiscal performance
• Oversee facility personnel and maintenance functions of buildings, grounds, and equipment
• Engage outside service vendors to assist with projects, negotiate the terms of service with vendors and supervise/oversee the services provided by the service vendors
• Conduct project clarification and site survey/analysis and inspection and walk through procedures
• Oversee the design, planning and scheduling of construction projects and building alterations
• Schedule and supervise the logistics of facilities repairs, using established contractors
• Oversee successful completion of work orders for building and systems
• Handle floor, wall and ceiling repairs, painting/refinishing and minor housekeeping tasks
• Handle maintenance and/or repairs to HVAC system, kitchen equipment, plumbing system and electrical fixtures
• Perform or arrange repairs and respond to requests when manpower is low or when work demands exceed available manpower
• Respond to after hours or late night emergency calls regarding facilities equipment breakdowns or other emergencies
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