Building the future of custom avionic control panels since 1946.

Gables Engineering, a HEICO company, designs and manufactures best‑in‑class avionics controls—and we’re looking for talent to help drive what’s next at our Coral Gables, Florida facility.

 

 

Accounts Payable Coordinator (Accounts Receivable Exposure Preferred)

Non‑Exempt | Reports to: VP of Finance

The AP Coordinator is responsible for end-to-end Accounts Payable processing in a high-volume, fast-paced environment, ensuring accurate and timely invoice and payment execution. The ideal candidate is organized, accountable, systems-oriented, and able to improve processes through data-driven thinking; Accounts Receivable exposure is a plus but not required.

 

 

Requirements:

• High School Diploma or equivalent; Associate's Degree in Accounting or Finance preferred
• Minimum 5 years of experience in Accounts Payable required; exposure to Accounts Receivable is preferred. 
• Proven experience handling high‑volume invoice processing

Ideal for a detail‑driven professional who keeps payables moving efficiently and on time. If this you, the job details are below. Please apply!

 

Qualifications

Primary Responsibilities: Accounts Payable

• Process high volumes of  vendor invoices, ensuring proper coding, approvals, and documentation.
• Validate invoices against purchase orders, receipts, and approvals (three-way matching)
• Prepare and execute weekly payment batches including ACH, checks, and wires.
• Resolve discrepancies by partnering with cross functional departments.
• Maintain vendor records and respond to vendor inquiries in a timely manner.
• Monitor AP aging and escalate past‑due items or issues.
• Ensure compliance with company policies, tax requirements (e.g., W‑9 collection), and internal controls.

 

Secondary Responsibilities: Accounts Receivable and Operational Support

• Provide supplemental support to Accounts Receivable functions, including customer invoicing, billing, cash application, and basic account reconciliations
• Assist with collections follow-up and resolution of customer billing issues, as needed
• Maintain accurate customer records and organized documentation
• Support month-end close activities, including reconciliations and preparation of supporting schedules
• Maintain audit-ready documentation and ensure proper record retention
• Assist with continuous improvement initiatives by supporting enhancements to AP workflows and automation
• Contribute to process efficiency through effective use of data, systems, and accounting tools
• Partner with cross-functional teams to research and resolve transactional discrepancies
• Support job costing and inventory-related accounting activities where applicable

SKILLS AND ATTRIBUTES REQUIRED:

• Experience with high‑volume invoice processing
• Strong Microsoft Excel skills
• Effective written and verbal communication skills
• Ability to work independently and as part of a team
• Solid problem‑solving skills and attention to accuracy
• High level of integrity, discretion, and ethical standards.
• Experience with ERP systems (e.g., IFS, SAP, Oracle, NetSuite) and advanced Excel/financial analysis tools.
• Highly responsive to requests, with a high attention for detail and accuracy
• Ability to multi-task in a fast-paced environment with fluctuating priorities and deadlines.
• Bilingual (English/Spanish) preferred.

QUALIFICATIONS:

• High school diploma or equivalent required; associate’s degree in accounting or finance preferred
• Minimum 5 years of experience working in accounts receivable and accounts payable

PHYSICAL REQUIREMENTS:

• Position located in an office environment, with exposure to the manufacturing floor when needed.
• Sedentary Work- This role may require exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently