Staff Accountant

Location: Erie,Pennsylvania,United States

I. OBJECTIVE 

The Staff Accountant supports the Controller in managing accounting functions for both the Company and its clients. Core responsibilities include processing billing, performing general ledger and bank statement reconciliations, preparing journal entries, assembling financial reports, and contributing to annual budgeting and cash forecasting activities.

II. RESPONSIBILITIES

Essential functions include, but are not limited to, the following:  

Staff Related Tasks 

• Follow the Accounting Calendar and complete all scheduled tasks in accordance with established deadlines (see attached Calendar).  

• Process invoices for payment daily, including submission through Entrata and obtaining required approvals. 

• Record tenant payments into accounting software by scanning payments, making bank deposits, and applying electronic payments to tenant ledgers. 

• Open and process daily incoming mail and shared email inboxes. 

• Maintain paper and electronic files weekly. 

• Monitor and maintain insurance policies and certificates monthly; contact vendors prior to expiration to obtain updated Certificates of Insurance (COIs).  

• Calculate and record CPI increases and rent step-ups in accounting software per terms of the lease monthly. Send notification to tenants of rent increase. 

• Ensure accuracy of monthly rent, condo fees, and common area maintenance charge posting in accounting software and distribute statements. 

• Record monthly recurring transactions, including recurring journal entries, accounts payable, and loan payments from amortization schedules. 

• Reconcile monthly bank statements. 

• Support the Controller during month-end and year-end close, including GL reconciliations, posting accuracy reviews, and preparation of financial statements. 

• Input client budgets annually into accounting software, including adjusting any charges for condo fees and CAM estimate charges. 

System Related Tasks 

• Manage the AP processing system (currently Entrata) by clearing exception queues, coding and routing invoices to appropriate staff, and batching approved invoices for payment — all on a daily basis.   

• Clock in and out daily and add time off requests via Webclock. 

• Stack email daily (www.stackmethod.com)  

Vendor Related Tasks 

• Coordinate with outside contractors and service providers to obtain and maintain current Certificates of Insurance.  

• Maintain regular communication with vendors to confirm timely receipt and payment of all invoices. 

Client & Tenant Related Tasks 

• Deliver exceptional customer service to tenants and property owners, responding to inquiries promptly and professionally.  

• Coordinate with tenants to collect and maintain current Certificates of Insurance.  

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