Administrative Assistant

Description

Cameron Memorial Community Hospital is an independent, not-for-profit facility that proudly serves Angola and Steuben County. We have been a cornerstone of this community and the surrounding area in northeast Indiana dating back to 1926. Over the years, we have helped generation after generation of area residents enjoy better health and live comfortably. Today, Cameron Hospital has grown into something more than a simple community hospital. Filled with advanced equipment and skilled specialists, Cameron is a modern, high-tech facility that provides advanced diagnostics, a variety of specialties and cutting-edge treatment options that are combined with highly personalized and compassionate care.

DEPARTMENT: Hospital Administration

JOB TITLE: Administrative Assistant

SHIFT: 80 Hours Bi-Weekly, Day Shift

BENEFTS: This is a full time, benefit eligible position.

Summary/Objective

Provides administrative support for Chief Operating Officer, Chief Information Officer and other members of Administration as assigned.

Essential Functions

• Excellent written and verbal communication skills.
• Regular reliable attendance.
• Ability to get along with others.
• Demonstrate knowledge of and a commitment to Cameron Memorial Community Hospital’s guiding principles and values.
• Follow Cameron Memorial Community Hospital’s fire, tornado, bomb, and disaster procedures.
• Exemplify good customer service and promote inter/intra departmental communication.
• Demonstrate proficient use of email and other office software.
• Maintain and manage schedules for COO, CIO and other members of Administration as assigned.
• Finalize payroll and approve time off requests for the COO, CIO and other members of Administration as assigned.
• Organize/maintain departmental account records.
• Prepare and distribute meeting invites, agendas and packets that include supporting documentation.
• Attend designated meetings and assist with room set up, meal arrangements and meeting minutes.
• Facilitate conference enrollment and travel.
• Process expense reports.
• Coordinate various projects as assigned.
• Schedule hospital conference rooms.
• Facilitate cards and gifts as needed on behalf of Administration.
• Upkeep of Admin’s kitchenette and conference room.
• Coordinate purchasing of supplies.
• Assist with internal and external mailings.
• Participate in workgroups for event planning for departments and hospital when time permits.
• Assist other leaders with various clerical duties when time permits.

Qualifications

Experience

• Minimum of one-year of Administrative Assistant supporting C-Suite, preferred.

Skills/Competencies

• Proficient use of computer and office equipment.
• Microsoft Office Suite product knowledge.
• Confidentiality: Handling sensitive information with discretion and integrity.
• Attention to Detail: Ensuring accuracy in documentation and data entry.
• Organizational Skills: Managing multiple tasks and priorities efficiently.
• Communication Skills: Effectively conveying information and collaborating with team members.
• Problem-Solving Abilities: Identifying issues and implementing solutions promptly.
• Time Management: Completing tasks within deadlines and managing time effectively.
• Adaptability: Adjusting to changing priorities and handling unexpected tasks.

Requirements

 Education 

• High School Diploma or equivalent.
• Associate's degree in office administration preferred.