Job Title

Administrative Specialist

Job Description Summary

Responsible for providing administrative support to senior level executives (those responsible for leading a business/market, corporate department or service line). Interface with internal and external parties with respect to highly sensitive issues on behalf of management. Interact with a diverse group of internal and external customers at all levels of the organization.

Job Description

Provide administrative support to senior-level executives

• Work independently and/or within a team on special non-recurring and ongoing projects

• Act as a project manager for special projects, at the request of the executives and/or their direct reports, which may include planning and coordinating multiple presentations and disseminating information

• Act as liaison with other departments and outside agencies; including executive-level staff

• Manage executive calendar/schedule; schedule and organize complex activities such as meetings and travel

• Perform advanced word processing, graphics, spreadsheets, database, and presentations

• Initiate and respond to executive correspondence as well as handle confidential and non-routine information

• Prepare expense reports, obtain receipts as needed, and reconcile all credit card charges accurately • Code and submit invoices to accounting

Requirements

• High School Diploma or GED

• Minimum of 3+ years of prior administrative experience supporting executive level professionals or any similar combination of education and experience

• Demonstrated poise, tact and diplomacy

• Proficiency with Microsoft Office Suite

• Excellent verbal and written communication skills

• Independent judgment is required to plan, prioritize and organize a diverse workload

• Excellent phone and organization skills

• Ability to set priorities, meet deadlines and multi-task

• Proven record of providing both internal and external customer service

• Ability to handle sensitive information with discretion

• Excellent attendance and punctuality

• The qualified candidate will be detail oriented, able to handle multiple projects simultaneously, extremely professional, and customer service oriented Physical Requirements

• Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day

• May involve periods of standing, such as operating at a copier/fax/scanner

• Regularly required to talk, hear, and use hands and fingers to write and type

• Ability to speak clearly so others can understand you

• Ability to read and understand information and ideas presented orally and in writing

• Ability to communicate information and ideas in writing and orally so others will understand

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement,