Administrative Assistant - Kidney Transplant, Westwood

General Information

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Work Location: Los Angeles, CA, USA Onsite or Remote Fully On-Site Work Schedule Monday-Friday, 8:00am-5:00pm Posted Date 05/14/2026 Salary Range: $30.36 - 43.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 30493

Primary Duties and Responsibilities

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In this role you will provide vital administrative support to the Kidney Transplant Program. Key responsibilities include but are not limited to:

• Screen and manage program-related calls.

• Schedule and coordinate outpatient procedures for transplant evaluations and re-evaluations.

• Prepare, organize, and maintain patient charts and records.

• Support transplant list maintenance, patient re-evaluations, and outpatient clinic operations.

• Perform administrative tasks such as typing, faxing, and record maintenance for the Transplant Program.

• Assist nurse coordinators with administrative duties.

• Provide coverage for other administrative staff as needed.

• Support process improvement initiatives and maintain accurate documentation within the EMR system.

• Consistently deliver CICARE World Class Care standards in all interactions with patients, families, and colleagues.

• Comply with all hospital and departmental policies and procedures

Salary Range: $30.36-$43.49/hourly

Job Qualifications

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Required:

• Detailed knowledge of hospital admissions/registration procedures
• Knowledge of third party insurances, government programs and other insurance agencies for purposes of obtaining any necessary authorizations for treatment
• Experience working in a medical setting
• Ability to research medical diagnosis and procedure codes in CPT Code book and ICD-9_CM code book
• Recent patient registration and appointment scheduling experience
• Ability to deal with patients from diverse backgrounds, referring physicians, clinic staff, insurance companies, the media, government agencies and other groups in a professional, diplomatic and compassionate manner whether by phone or in person
• Knowledge of medical terminology to communicate effectively with physicians, nurses and other members of the health care community
• Skill in prioritizing assignments to complete work in a timely manner when there are changes in assignment, pressures of deadlines, competing requirements and heavy workload
• Skill in following through on assignments to completion
• Ability to use diplomacy and respect confidentiality in sensitive situations
• Ability to