Corporate Event Planner

Position Summary

Pacific Office Automation is seeking a highly organized, proactive, and detail-oriented Corporate Event & Travel Coordinator to support company-wide events, employee experiences, and corporate travel operations. This role is responsible for planning and executing events, conferences, incentive trips, and executive travel while also helping manage the company’s travel and expense platform, Ramp.

The ideal candidate thrives in a fast-paced environment, enjoys creating exceptional experiences, and can seamlessly balance logistics, communication, budgeting, and vendor coordination. This position plays a key role in supporting employee engagement, company culture, and operational efficiency across the organization.

Location: This position can be based out of our Phoenix, AZ; Portland, OR; or Seattle, WA offices.

Key Responsibilities

Events & Employee Engagement

• Plan, organize, and execute events, including meetings, retreats, incentive trips, holiday parties & employee engagement activities.

• Develop creative event concepts that align with company culture and business objectives.

• Coordinate event logistics including venue selection, catering, audiovisual needs, transportation accommodations and entertainment.

• Create detailed timelines, run-of-show documents and contingency plans.

• Partner with internal stakeholders to ensure messaging, branding and objectives are aligned.

• Manage communication and invitations through email, intranet and other channels.

• Collect post-event feedback and reporting to continuously improve experiences and ROI.

• Support employee engagement initiatives and company culture programming.

Corporate Travel & Expense Coordination

• Coordinate corporate travel arrangements including flights, hotels, transportation, itineraries and travel support for employees and executives.

• Assist employees with travel-related questions, logistics and troubleshooting.

• Help manage Ramp, the company’s travel & expense platform including user support, expense tracking, policy compliance and reporting.

• Work with travel partners, hotels and vendors to negotiate rates and ensure seamless travel experiences.

• Maintain travel processes and documentation to support company operational efficiency.

Budgeting & Vendor Management

• Manage and track event budgets, while maintaining high-quality experiences and cost efficiency.

• Negotiate contracts with venues, hotels, travel providers, caterers, entertainment, and other vendors.

• Track invoices, payments and reconciliations related to events and travel expen