Administrative Assistant - Laboratory Support Staff

This position will support the Department of Laboratory Medicine & Pathology (DLMP) Leadership Team including the Department Chair, and Associate Administrator. You'll also have the opportunity to work with institutional leadership. You can expect to have a wide range and variety in your day-to-day activities as you provide operational support to the leadership team, which requires a large volume of complexities.

Your responsibilities will include performing a variety of non-clinical administrative support tasks including:

• Scheduling, coordination, and follow-up tasks for meetings, events
• Travel coordination, and processing reimbursements.
• Managing of calendars
• Preparing documents and presentation materials
• Processing invoices
• Composing and/or transcribing correspondence/documents
• Supporting departmental projects/activities
• Creating and maintaining web sites, web pages, databases, spreadsheets, and social media accounts
• Answering telephones and providing related follow-through
• Actively partnering with team members by fostering an inclusive work environment and respecting others with different backgrounds, experiences and perspectives. 

Confidentiality and professionalism are important components of this role.

**This position is not eligible for visa sponsorship; Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program. 

To be qualified for the Administrative Assistant position, you must meet one of the following criteria:

• High school diploma or G. E. D. with a minimum of two years’ experience in an administrative support role 
• A one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role
• An associate degree in an administrative, business, or medical-related program. 

*The administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc.

Additional Qualifications

• Work-related experience within the last ten years preferred. 
• Must possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize frequently and quickly shift tasks, and adapt to a rapidly changing environment. 
• Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. 
• Must have a commitment to quality and excellence in service.
• Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. 
• Must demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through. 
• Experience with coordination of travel and expense management.
• Proficient application of English grammar, punctuation, and sentence structure.

Application Requirements

To be considered, ALL MUST be included in the cover letter drop box of the Supporting Documents/URLs section in your application:

• Resume 
• Cover Letter 
• Internal candidates must also provide their past three performance appraisals.
• DLMP employees that have been in current lab/position for less than 2 years must attach early release approval from supervisor
• Non-DLMP Internal applicants that have been in their current department/position for less than 1 year must attach early release approval from supervisor
• For international/foreign trained applicants, it is the responsibility of the applicant to provide Mayo Clinic a detailed equivalency evaluation. The applicant is responsible for the cost associated with obtaining the equivalency evaluation. 

International Transcript:

• Must have a detailed equivalency evaluation 
• Must show US equivalent degree
• Evaluation MUST be completed from an organization listed as a member of the National Association of Credential Evaluation Services (NACES) www.naces.org OR the Association of International Credential Evaluators, Inc. (AICE) www.aice-eval.org

Why Mayo Clinic
Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and