AMCS/CALS/NAMS/MLL Administrative Coordinator (Administrative Support Coordinator, Level II)

This position is only open to Sonoma State University Employees

Application Process

This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Tuesday, September 10, 2024.

In your cover letter, please include what drew you to this specific position and what makes you qualified.

Please review the position description listed above for full scope of responsibilities and qualifications.

Job Summary

Reporting to and under general direction of the Director of Operations (Director), the Administrative Coordinator (AC) independently initiates, executes, coordinates, implements and evaluates a variety of multiple large scale, complex administrative duties in support of the AMCS/CALS/NAMS/MLL departments. The incumbent is responsible for coordination and oversight of clerical work and administrative support functions and performs a broad range of administrative, reception, and general office duties in support of assigned departments, which may at times require researching, analyzing, evaluating and tracking of programs, budgets, financial data and information. In addition, the incumbent also evaluates and makes recommendations related to operational and policy matters and evaluates work procedures; coordinates and executes large scale, complex projects with broad, visible impact which involve overseeing coordination with other departments. Work involves identifying needs, planning and initiating projects, coordinating and delegating work and seeing a project through completion, implementation and evaluation. Contacts involve interaction with all levels inside and outside the university, and the incumbent typically provides lead work direction to other staff.

Key Qualifications

This position requires a high school degree or technical/vocational program and a minimum of three years administrative work experience involving program administration and/or an equivalent combination of education and experience involving study, analysis, and/or evaluation leading to the development of improvement of administrative policies, procedures, practices, or programs. The incumbent must have a fully  functional  knowledge  of  and  skill  in  standard  office  procedures  and  practices,  as  well  as  an  ability  to  understand  and  operate  in  a  variety  of  organizational structures. Strong proficiency with computers and Microsoft Office Suite (Word, Excel) required. Strong written and oral communication skills, including thorough knowledge of English grammar, punctuation, and spelling are required. The ability to use and quickly learn new office support technology systems and software packages is also required. Knowledge of Google Suite and PeopleSoft experience highly desired. Experience in website development and desktop publishing desired. Bilingual such as, Spanish or any other language highly preferred.

Salary and Benefits

Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,058 to $4,350 a month. This is a full time, non-exempt position, which will lead toward permanent status following the successful completion of a probationary period.

This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year. Sonoma State University is also a Public Service Loan Forgiveness Program (PSLF) Employer.

A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page.

For eligible employees, CSUEU collective bargaining agreement Article 17.10 will be honored.

Supplemental Information

Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. 

The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected