SENIOR GRANTS AND CONTRACTS MANAGER- Fully Remote Available

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Occupational Summary

This position has the option to be 100% remote. Candidates must reside in the following states: CA, FL, NY, GA, MD, SC, TN, TX, VA, Washington DC, PA, NJ, MA, IL, MT, HI, CO, AZ.

Manage grants and contracts personnel within the Research Administration Support Resource (RASR) group dedicated to assisting with pre- and/or post-award activities for sponsored research activities in departments with a large and diverse portfolio of grants and contracts.  Oversee budget proposals and the monitoring of the resulting awards received for academic and research projects and programs. Support sponsored research activities including planning, analyses, and implementation of strategies to facilitate initiatives in negotiation and execution of research agreements by the applicable Duke offices. Interpret regulations and guidelines of multiple programs funding with complex and broad guidelines for spending. Develop, negotiate and maintain subcontracts under prime contracts. May submit electronic proposals and assists with problems.

Work Performed

Portfolio Management (50%)

- Directs and coordinates staff, systems and procedures related to processing of sponsor-supported contracts and agreements; manage daily activities of the grants and contracts group; develops goals and objectives for the unit.

- Plans and schedules work for the group ensuring proper distribution of assignments and adequate manning, space and facilities for subsequent performance of duties.

- Oversees pre-award and post award sponsored research activities for units with highly complex grants and contracts portfolios. Oversees the post- award review of extramural funding including government and non-government grants, foundation awards and contracts on behalf of the departments and its functional groups to assure institutional and sponsor compliance, budgetary appropriateness, and compliance of grant and contract awards to applicable governmental or other sponsor guidelines. Submits fiscal reports as required. Manages requests to re-budget when necessary.

-Works with RASR Managers to establish workload review for RASR staff members, making recommendations of changes as needed.

- Facilitates contract communications, negotiations and interactions among various parties, in collaboration with the department(s) and OCRC/ORA.

- Develops new proposal processes, tools or activities, as appropriate, and mentors study team members on those activities.

- Analyzes data to identify trends and measure performance, both positive and negative.

- Evaluates effectiveness of improvement strategy through sustained monitoring of performance.

Process Management (25%)

- In conjunction with RASR leadership team, contributes to the establishment of performance improvement priorities for departments and for the organization as a whole.  Develops and implements strategies for enhancing research administration performance at Duke.

- Make recommendations for standard operating procedures and expectations for the RASR group.

- Evaluate and identify organizational structures that will provide increased efficiencies within RASR.

- Provide valuable feedback on Duke wide initiatives by participating in training, workgroups, and committees.  

Administrative Management (25%)

- Participates in internal or external audits of department grants/contracts by providing information and documentation as requested and take appropriate action following audit reviews.

- Provides relevant information regarding background and/or processes that will be useful in the conduct of the audit, as necessary, based on work within department. - - Interfaces with Principal Investigators, Business Manager, Central Grants Administration, and/or granting agencies regarding contract interpretation and Sponsored Programs policies; ass